THE OPPORTUNITY
Are you a highly organized professional with a flair for working in close support of senior executives? We are seeking a Governance Assistant to provide comprehensive administrative support to our Chief Financial Officer (CFO) and the executive team. If you thrive in a dynamic environment and have a passion for governance, we want to hear from you!
In this pivotal role reporting to the CFO, you will be instrumental in providing governance support, undertaking legal and compliance tasks, financial administration, and procurement. You will ensure that our governance operations run smoothly while maintaining the highest standards of presentation and accuracy.
WORKING HERE
We're an ambitious property insights business investing in our future. Our goal is to revolutionise how property information is shared and experienced, to enable our customers to make better decisions. 100% New Zealand owned, QV is focused on its customers and they're at the heart of what we do. As a State-Owned Enterprise, we're proud to help our local communities.
Our people are vital to our success. That's why we're proud to offer flexible working arrangements, enabling people to fit work around their busy life schedule. Offering a competitive remuneration package and professional development, supporting our people to reach their full potential.
We value you.
WHY CHOOSE US?
Because we value more than just property…
We Value Wellbeing: Work in a connected workplace alongside leaders who genuinely care about your wellbeing. Enjoy flexible hours and a great range of excellent health and wellbeing benefits.
We Value Whanau: That's why we provide extensive sick leave and support for you and your whanau, so you can achieve the right work/home balance.
We Value Learning: The best mentoring and coaching in the industry, ongoing development, and interesting varied career experiences.
We Value You: our people mean the world to us. We champion a kind and inclusive company culture that values you personally and professionally, with competitive remuneration and options to suit you.
Our values of In-sync , Future Fit , and Rock Solid represent both who we are today and who we aspire to be. We are a tight team with a shared purpose, we are driving change to disrupt the game, and we're seriously good at what we do.
ABOUT YOU
What you're responsible for
Directly support the CFO with administrative tasks, reporting, procurement, compliance, and governance activities.
Prepare and manage board packs, ensuring quality assurance and timely publication.
Oversee various registers, including policies, complaints, and risk management.
Plan and coordinate board and executive meetings, including travel and catering arrangements.
Accurately take minutes during board meetings, capturing key discussions.
Maintain the Board meeting calendar, action points, and follow up to ensure timely execution.
Ensure compliance records are maintained, adhering to regulatory and organizational standards.
Collaborate with the Financial Controller to monitor the financial calendar and statutory reporting obligations.
Assist in the production of key Finance documents and presentations, including quarterly and annual reports.
Support procurement processes and maintain supplier contracts.
Support customer contract process, ideally providing legal support.
Provide ad-hoc support to other executive team members as needed.
Your skills & experience
Proven experience supporting senior executives, preferably in finance, governance, or compliance.
Advanced skills in Microsoft Word, PowerPoint, and Excel, with a strong ability to analyze and visualize data.
Exceptional organizational and time-management skills, with a keen eye for detail.
Excellent written and verbal communication skills.
Professional demeanor with a focus on delivering high-quality work.
Discretion and confidentiality when handling sensitive information.
A proactive problem-solver who can manage multiple tasks under pressure.
A collaborative team player who can also work independently.
A curious mindset, eager to learn and explore new possibilities.
If you're a dedicated professional ready to take on a rewarding role within our organization, apply today!
We encourage applications from people of all backgrounds, as we believe our QV whanau should represent the diverse communities we serve.
That's why we ensure that our recruitment process is fair, inclusive and free from bias. We welcome your suggestions of ways we can improve your experience and make it even more accessible for all.
We also welcome applications from people whose skills may not quite tick every box, but have a passion for what we do and would like to join our whanau.
Together, we will succeed - Ma tou rourou ma toku rourou ka ora tatou
If you would like to know more about the role, we'd love to hear from you. Reach out for a friendly and confidential chat about your next career move. Call or text Rebecca 0273223979
Come and join us / Nau mai, uru mai
No agencies, please.
We are not an accredited employer and can unfortunately therefore only consider applications from people with unrestricted work rights.
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