The JPB Foundation is now the Freedom Together Foundation.
The Freedom Together Foundation (FTF) seeks an experienced, proactive, tech-savvy, and detail-oriented Executive Coordinator to join the team and provide exceptional support to a Senior Vice President on the Program team.
The Executive Coordinator will play a key role in managing a daily calendar, logistics, travel, and communication while liaising with external vendors.
The new Executive Coordinator will ensure thoughtful and strategic prioritization, planning, and coordination for the leader while providing reliable stewardship and care in daily interactions with internal and external contacts.
The ideal candidate will be experienced in serving as an executive assistant to a high-profile leader and will be calm under pressure, solutions-focused and flexible, meticulous, and a warm and thoughtful communicator and relationship-builder.ABOUT FTFFTF's vision is to build the power of those who have been denied it to challenge and change oppressive systems, and advance visions of a more just, democratic, and sustainable world.
We are dedicated to long-lasting, systemic change.
Over the last 10 years, FTF has grown to be one of the largest US foundations, awarding over $300 million in grants each year.RESPONSIBILITIESThe Executive Coordinator will report to a Senior Vice President within the Program team and engage in the following responsibilities:Provide strategic calendar management, planning, and travel (60%)Manage the SVP's schedule by taking in requests for meetings, compiling the requests for the SVP's review and decision-making, and following up reliably and promptly;Anticipate and forecast potential scheduling needs to ensure the SVP's schedule reflects the organization's priorities;Coordinate and book SVP's travel, including confirming travel itineraries within Concur and creating travel plans;Correspond and coordinate with the SVP to manage revisions or cancellations as needed;Collaborate with the SVP to review and improve scheduling processes;Communicate last minute cancellations or changes to others, as needed;Travel, as needed, to support the SVP for key meetings and events;Ensure smooth logistical coordination for meetings;Complete SVP's administrative tasks and projects (10%)Manage and reconcile SVP's expenses;Attend meetings to record minutes and circulate meeting summaries;Assist with the design and preparation of documents and reports;Maintain filing upkeep;Assist with special projects.Build relationships and ensure effective communication (10%)Build relationships with team members and external constituencies;Maintain open communication with the team;Provide backup support to other Executive Coordinators, as needed;QUALIFICATIONS, COMPETENCIES AND BEHAVIORSThe ideal candidate will have many of the following:Minimum of five years of experience as an Executive Assistant;Exceptional judgement and ability to maintain confidentiality;Meticulous organizational skills and attention to detail;Experience staying calm under pressure;Strong verbal and written communication skills;Comfort with using technology, including Microsoft Office applications;Team-oriented and self-motivated;Bachelors' Degree or equivalent experience in related field;A commitment to social justice and the mission of FTF.SALARY & BENEFITSThis is a full-time non-exempt position.
FTF offers a salary of $117,000 and an extensive benefits package including health insurance, paid time off, 401(k) retirement plan, and professional development funding.WORKING WITH FTFWe believe that diversity is critical to our mission and strongly encourage applications from diverse backgrounds.
The Freedom Together Foundation is an equal opportunity employer.The Freedom Together Foundation is based in Manhattan, NY, operating on a hybrid schedule.
If you have any questions please reach out to Jaclyn Jones at ******.
#J-18808-Ljbffr