Are you a dynamic and organised professional looking for an exciting opportunity to support the smooth functioning of a thriving accounting firm? Our client is seeking a dedicated and proactive Executive Assistant to join their team and play a crucial role in ensuring the efficient operation of the office. In this role, you will provide vital executive and administrative support to the Commercial Manager, Directors, and wider staff, while assisting in maintaining a welcoming and productive environment for all clients and team members.
Purpose of the Role: As an Executive Assistant, your role will be to support and provide accurate executive and administrative assistance. You will manage day-to-day office systems, support key functions such as Client Services and Commercial Affairs, and ensure smooth communication between executives and the rest of the firm. Additionally, you will be responsible for managing the Directors' schedules, coordinating meetings, and providing high-level administrative support for various projects. Your role will also encompass supplier management, purchasing, and office organisation.
Key Responsibilities: Executive and Administrative Support, including managing schedules and coordinating meetings for DirectorsGeneral Office Support, including accounts and billing assistanceMaintenance of Office SystemsSupporting the Client Services ManagerAssisting the Commercial Affairs DivisionMeeting and greeting clients, setting up meeting roomsManaging office purchasing and suppliers, including ordering stationery, IT equipment, and photocopy consumablesEnsuring a welcoming and productive office environment for staff and clientsThe Ideal Candidate: To excel in this role, the ideal candidate should possess the following qualities:
Financial literacy and a keen eye for detailExperience in professional services or CA (Chartered Accountant) environmentsProficiency in accounting software such as Xero, XPM, or WorkflowMaxExcellent organisational and time-management skillsExperience in supporting senior executives or directorsA strong team player with a willingness to collaborate and contributeTactful, approachable, and proactiveWilling to go the extra mile to ensure office efficiencyExcellent IT skillsA willingness to learn and continually improveOpen to constructive criticism and personal developmentPrior experience in an executive or office support role is preferredComfortable working in an office-based role
#J-18808-Ljbffr