PA, EA & Secretarial (Administration & Office Support)
We are a fantastic independent Anglican primary school and pre-school providing high quality education in the heart of Christchurch city. Established in 1881, our school is perched on the banks of the Avon River with a view spanning across Hagley Park. Proud of how we weave together our wonderful history and traditions alongside a strong eye on the future, we have a deliberate focus on ensuring we nurture, know and grow every child, every day. We are a thriving school with a wonderful community achieving great things through providing an education that grows the heart, as well as the mind.
About The Role
We are recruiting a top quality Executive Assistant to work alongside our Principal and other Executive Team members to support the provision of high level service delivery. In essence, through implementing a range of executive secretarial skills you will create time and space for our Principal to enable him to focus on the strategic and value adding aspects of his role. As a part of this role you will also provide support to the Board of Governors, including taking minutes at their monthly meetings. This is a full time role, but the hours per week and weeks per year could be negotiable for the right person.
Core Aspects Of The Role
Diary management - task allocation, organising meetings, appointments and invitations
Set up and attendance at meetings including creating agendas, minutes and follow up on action items
Management of incoming and outgoing communications through the Principal's office, ensuring timely actions are taken
Building strong relationships with stakeholders in a manner that manages their expectations whilst providing the highest level of client service possible in order to ensure the image of the school is maintained
Creating monthly reports, documents and presentations
Handling complex, confidential administrative and governance tasks with accuracy and efficiency
Administrative support for the Board of Governors, including coordination of their monthly meetings
Expense and travel management
Collaborating with the executive team to ensure seamless support across the board
Document and file management
About You
You will have experience supporting a Senior Executive, be digitally savvy and have a wide range of executive secretarial skills. You will be detail-oriented, proactive, solution focussed, and display high levels of initiative with the ability to create and move ahead. You will be able to prioritise and juggle multiple time pressured tasks and understand the dynamic nature of a school. Your warm, engaging, sincere, fun and relationship building personality will shine through as you connect strongly with our staff, students, parents and wider community. Your desire for The Cathedral Grammar School to continue to thrive will be evident through your willingness to go the extra mile.
This role will provide you with variety, challenge, scope to add value and for you to grow and develop. Cathedral Grammar is a great school, with great students, great staff and a great community. What we need now is a great Executive Assistant.
We are very keen to hear from you. Please apply through the Seek link with a copy of your CV and cover letter. Applications close 9am, 10 October.
If you have any questions, would like a copy of the full JD or would like to have a look around our school, please contact Scott Thelning, Principal, at ******.
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