We are looking for a supportive and proactive individual to provide unwavering assistance to three Executives in this newly created role. Your experience as an Executive Assistant (EA) will be essential in shaping this position and contributing to this positive and high-performing culture.
In this role, you will offer light-touch support to three Executives and their business units. You will work closely with two other EAs to ensure smooth operations for the executive team where no two days are the same.
The Executives are down-to-earth, personable, and eager to build a great working partnership with you. They highly value your experience in executive support and await hearing your thoughts and ideas on making the EA role come to life! They appreciate the importance of work-life balance and flexibility, emphasising that the company prioritises this for its employees also.
Be a self-starter and make a difference in a business that values its people, embraces diversity, celebrates individuality, and is committed to doing what's right for New Zealanders!
Key Responsibilities: Prepare agendas and minutes, and manage paper preparation for various business units
Manage onboarding and offboarding processes for Executives and their direct reports
Coordinate and manage meeting logistics for external visitors related to your Execs' business units
Arrange catering for meetings and functions
Handle executive expenses and cash expenses
Assist in managing executive and staff celebrations as well as annual functions
Coordinate travel arrangements
Manage calendars and diaries
Serve as Health and Safety Officer
Oversee the SharePoint site to ensure it remains current
Provide project coordination on an ad hoc basis
Requirements: Proven experience in executive support or a similar role
Excellent organisational and time-management skills
Strong communication and interpersonal abilities
Proficiency in Microsoft Office Suite and SharePoint
Ability to handle confidential information with discretion
Flexibility and adaptability to manage multiple tasks and priorities
Please note: It is a requirement that you must already hold a NZ Passport or valid working visa to apply for this role.
#J-18808-Ljbffr