Office Management (Administration & Office Support)Full timeDo you thrive in a busy role and are you up for a challenge?Dynamic fast-paced person with a varied skill set and passion for administration and marketingStrong computer literacy with great attention to detailBe part of our collaborative team at Bayleys Real Estate Limited, Auckland CentralBayleys Real Estate is the largest commercial and industrial company in the country and is proud of its reputation of being a market leader.The Business Support Manager has overall responsibility for the operational aspects of the Auckland central office. The role encompasses leading and providing practical support to the leadership team, salespeople and administrators to ensure they deliver the best services possible, coordination and management of events, ensuring that the marketing and branding are maintained to the highest of standards, and to muck-in and ensure that the office ticks over seamlessly.Based in Auckland Central, the team is particularly focused on data to help them maintain their market dominance, so great computer literacy, pro-activeness and forward thinking is a must. This is a fast-paced role where no one day is the same and will suit a person who enjoys being pro-active, adding value and being one step ahead of the game.It is expected that you will share a passion for real estate, be an exceptional multi-tasker and problem solver, and take pride in working with some of the best in the business. This is a great opportunity to be part of the growth of this busy and successful team.ResponsibilitiesCoordinating and managing the operational needs and efficiencies of the day-to-day running of the Auckland commercial and industrial (C&I) teamsAssist the C&I leadership team with administrative tasks, campaign management, and process implementation; including but not limited to: inbox management, diary planning, meeting scheduling and ensuring their day is operating as smooth as possible; travel arrangements, taxis, meeting rooms and scheduling etc. are all well managedUse property-based CRM to understand and assist with reviewing, processing and approving listings, deals, all print and digital marketing media etc.Use PowerPoint to produce a broad range of presentations and submissionsAn excellent working knowledge of Microsoft is required. There is also an industry specific CRM package (PropertySuite) and training will be provided; however, previous real estate experience would be beneficial.To be effective in this role you will need to enjoy interacting with others and your style of communication should be clear, concise and easy to understand. You should be a pro-active person, who takes pride in their work. As much of the workflow is time sensitive, you must be able to work under pressure to meet tight deadlines and deliver results in an unflappable manner.Real Estate is a very fast-moving industry where things are constantly changing and Bayleys pride themselves on being agile and quick to adapt to changes in the market and industry.
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