Providing administrative support as required, i.e., taking minutes, meeting coordination and management, following up on actions, arranging morning teas, travel arrangements and logistics (booking flights, accommodation, rental cars and taxis) as requestedEnsuring that documentation is produced, published, and collated efficiently, provide word processing and proof-reading services, collating/finalising documentation for issueAssist with organising workshops, collating reports and preparing presentations and catering requirementsMaintaining good relationships with internal stakeholdersEvent management logistics and working closely with other Business Services areas across New Zealand,Assist with local Client Functions and Staff FunctionsAssisting with the preparation of proposals or tender submissions with the Business Support CoordinatorMaintaining CV's for the officeAssist with the onboarding and offboardingProvide relevant training in T+T templates, etcDeveloping and sharing communicationProviding back up to ReceptionProvide H+S support to the Business Support CoordinatorProvide IT support to the Business Support CoordinatorAssist with location suppliers and contractorsWe are looking for someone who:A proactive approach, who likes to take initiative!Supportive mindset - someone who is happy to roll up their sleeves and get stuck inA flair for formatting documents and is a MS office superstar/expertGood problem solving skills in Microsoft Word who has used company templates previouslyGood knowledge and technical strengths in Microsoft Office, Acrobat and Excel, publishing skills, and SharepointExcellent communication skills, both written and verbal,Strong organisational and time management skills - someone who likes to tick things off and get things done!Confidence to use judgement and make appropriate decisionsBusiness Acumen5+ years + experience in a similar roleHas a full NZ drivers licenseWhilst T+T likes to provide flexible working arrangements, this team does require on-site support for 5 days a week.
We're looking for candidates wishing to work 40 hour working week.Our benefitsExposure to a variety of professional experts and projects; T+T are involved in a number of large-scale alliance projects, as well as smaller community focused projectsA highly supportive team environment where you are encouraged to pave your own career path that caters to your ambitionsProfessional memberships and continued education supportA flexible working culture and formal flexible working arrangements including part time working and ability to purchase extra leaveInternal training programsMentoring programsA very active social clubFree fruit baskets and morning teas (we love morning teas at T+T!
)State of the art, modern and contemporary officesWho we areTonkin + Taylor is New Zealand's leading engineering and environmental consultancy, renowned for our technical excellence in solving complex challenges.
We are proudly a New Zealand, employee-owned company and our collective mission is to create and sustain a better world.
For more information, check out our website
