Key Responsibilities: Property Management: Oversee the management and maintenance of company properties. Coordinate with all stakeholders and external contractors to ensure timely repairs and upkeep. Manage leasing agreements and ensure compliance with property regulations. Develop and implement property management plans and budgets. Issue invoices to tenants as required. Ensure rental payments are always up to date. Follow up for payments as required to ensure all accounts are current. Handle invoicing and record-keeping related to property management. Pay bills and invoices promptly. Office Management: Ensure the smooth running of daily office operations. Manage office supplies inventory and place orders as necessary. Oversee the maintenance of office equipment and facilities. Implement and maintain office policies and procedures. Ensure that business complies with all regulations and legislations. Operational Efficiency: Develop and implement operational strategies and processes to improve efficiency and productivity. Monitor and analyse operational performance metrics and provide reports to senior management. Identify and address operational issues promptly to minimize disruptions. Financial Management: Assist in the preparation and management of budgets for various departments. Monitor and control operational expenses to ensure adherence to budgetary constraints. Prepare financial reports and provide insights to senior management for decision-making. Stakeholder Liaison: Act as the primary contact for internal and external stakeholders, including clients, vendors, and partners. Handle and resolve inquiries and complaints efficiently. Foster and maintain positive relationships with all stakeholders to support business objectives. Human Resources: Oversee recruitment processes, including interviewing, hiring, and onboarding new employees. Manage staff training and development programs to enhance team capabilities. Address and resolve employee grievances and performance issues. Develop and implement HR policies and procedures. Manage Payroll. Project Management: Plan, coordinate, and execute various business projects. Monitor project progress and ensure timely completion within budget. Communicate project updates and outcomes to stakeholders. Compliance and Risk Management: Ensure compliance with all regulations across all business activities. Develop and implement risk management strategies to safeguard the company's assets and operations. Conduct regular audits and inspections to ensure adherence to compliance standards. Communication: Maintain clear and effective communication channels within the organization. Prepare and deliver presentations, reports, and proposals to director. Ensure consistent messaging and branding across all communication platforms. Continuous Improvement: Identify opportunities for process improvements and implement changes to enhance operational efficiency. Stay updated with industry trends and best practices to keep the company competitive. Foster a culture of continuous improvement and innovation within the team. Requirements: Education: Bachelor's degree in Business Administration, Management, or a related field, OR a minimum of 5 year's of work experience at a similar role. Skills: Strong leadership and team management abilities. Excellent organizational and time management skills. Proficient in financial management and budgeting. Strong problem-solving and decision-making skills. Effective communication and interpersonal skills. Key Performance Indicators (KPIs): Operational Efficiency: Timely completion of tasks and projects. Reduction in operational costs. Improvement in productivity metrics. Financial Performance: Adherence to budgetary constraints. Achievement of revenue targets. Cost savings through efficient operations. Stakeholder Satisfaction: Positive feedback from clients, vendors, and partners. Resolution of inquiries and complaints within specified timeframes. Strong relationships with all stakeholders. Employee Performance: High levels of staff productivity and morale. Low staff turnover and absenteeism. Effective staff training and development programs. Compliance and Risk Management: No violations of regulations. Successful implementation of risk management strategies. Regular compliance audits with positive outcomes. Project Management: Projects completed on time and within budget. Achievement of project objectives and goals. Positive feedback from stakeholders on project outcomes. Minimum hours per week – 30 Salary/Wages - $30/hour Employment Type: Full Time (Permanent) Location – Bay of Plenty #J-18808-Ljbffr
