We are looking for an experienced Office Manager for our business based in Manurewa to organize and coordinate administration duties and office procedures.
Your role is to create and maintain a pleasant work environment, responsible for a range of tasks that make an office run smoothly, including administrative duties, staff supervision, and financial work.
As an Office Manager, you will be performing the following tasks but not limited to: Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff.
Respond to inquiries and resolve problems concerning contracts, programs, services provided, and persons affected.
Manage paperwork associated with contracts and services provided.
Work with professionals, owners, and others to ensure that goals are met.
Maintain office staff by recruiting, selecting, orienting, and training service standards to other employees.
Manage the MYOB system ensuring records are accurate and up to date.
Record, evaluate, and manage staff performance.
Prepare and review submissions and reports concerning the organization's activities.
Inform the Director on matters requiring attention and implement their decisions.
Handle end-to-end accounts payables and receivables and reconciliation of payables and receivables and daily banking reports.
Design and implement filing systems and databases.
Ensure filing systems are maintained, establish, and monitor procedures for record keeping.
Ensure security, integrity, and confidentiality of data.
Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement, and implement procedural and policy changes to improve operational efficiency.
Coordinate schedules, appointments, and bookings.
Monitor and maintain office supplies inventory, manage internal staff relations.
Ensure compliance with occupational health and safety regulations.
Keep the Outlook calendar for the Director.
Conduct health & safety inductions of the staff and keep the health & safety records of the company.
Ensure work complies with relevant government legislation, policies, and procedures.
In order to be considered for the role, you must have the following attributes: Proven experience in a similar role for at least 2 years is a must.
Relevant qualification.
Good knowledge of MS Office and MS Excel.
Experience with payroll.
Proven experience with MYOB.
Familiarity with quality and health and safety standards.
Outstanding communication skills.
Excellent organization and time management skills.
Self-motivated and a team player.
If this sounds like a position that motivates you and you would like to know more about this opportunity, please express your interest by emailing your CV including a cover letter.
Applicants for this position should have NZ residency/citizenship or a valid NZ work visa.
Only shortlisted candidates will be contacted.
Job Type: Full-time Pay: $32.00 – $35.00 per hour Expected hours: 32 per week Application Question(s): JOB ONLY AVAILABLE FOR NZ CITIZENS AND RESIDENTS.
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