Administrative Assistants (Administration & Office Support)The Business Administrator is responsible for managing the overall administrative and operational functions at Timescapes. The Business Administrator reports to the Chief Operating Officer and will work closely with the Management Team to ensure smooth business operations in our small but growing team spanning NZ, Australia and Canada.The roleThe Business Administrator is a key role supporting the scaling of a software business. Your responsibilities will include:Assist in recruiting and onboarding new employees, overseeing the performance evaluation process and maintaining personnel records.Prepare and manage admin budgets, including forecasting and monitoring expenses, accounts payable and payroll.Supplier management (contracting through to relationship management) - Hardware, Technology, Attorneys, Leasing & Accounting suppliers, renewing company insurances.Executive & Board support - Coordination of Executive & Board related meeting and communications, BoardPro, booking travel as requiredIdentify opportunities for process improvement and implement solutions to increase efficiency.Familiarity with Google Suite and Slack is an advantagePerform other general tasks to support the teamYour experienceWe are looking for someone who is organised, proactive and has a systematic approach to their work. Working autonomously and using your strong relationship management skills daily, you will ensure smooth operation of business administrative functions. To be successful, you will be exceptional managing your stakeholders and their competing priorities.We are seeking an engaging individual with energy and a positive outlook, as you will play a vital part in the smooth running of this business. This role will suit someone who is process orientated, enjoys working quickly and can effectively juggle several tasks simultaneously.About TimescapesAt Timescapes, we are striving to make our mark on the global construction sector through capturing high-resolution timelapse images that deliver powerful job site analytics. Our solution is at the cutting edge of technology and AI and truly improving how construction is done. We are now at our next stage of growth and scaling into overseas markets.There is a real sense of pride at Timescapes, and everyone is well connected - we are a close team with a culture of support, trust and having a bit of fun. Everyone is driven to scale the business, and people who are curious and have growth mindsets thrive; people who step up to challenges and find ways to solve any problem.Why this roleThis is a pivotal role to Timescapes success - this is a role where you can continue to build on your excellent and varied skills supporting the executive and operations teams.Timescapes takes pride in living its values of care, curiosity, awareness and drive. Along with the opportunity to make a real impact to a growing business, we offer a competitive salary and outstanding team culture and additional annual leave benefits.Location:While you will be based in our Parnell, Auckland office, you will also support the teams in Australia and Canada. The role may require flexibility to work within our global timezones to address urgent issues.This is a great role for someone who wants to work for a progressive NZ tech company. If you are interested in the role, please apply now.Your application will include the following questions:Which of the following statements best describes your right to work in New Zealand?How many years' experience do you have as a Business Administrator?Do you have a current New Zealand driver's licence?How many years' experience do you have as a Payroll and HR Administrator?How many years' experience do you have as a Supplier Manager?Report this job advert Don't provide your bank or credit card details when applying for jobs.#J-18808-Ljbffr
