Bookings Co-ordinator - 6 months fixed term role NPDL | Auckland, Auckland | Customer service | Entry Level | Full-time | Job ID: REF4245L
Do you live and breathe customer service?Want to work in the heart of the business where you build relationships with internal and external customers?Neptune Pacific Direct Line (NPDL) is experiencing a period of significant transformation. Formed in 2020, Neptune Pacific Line acquired Pacific Direct Line, bringing together two of the South Pacific's top shipping and logistics companies to support the full supply chain of our customers in the region. NPDL is part of The Wonderful Company headquartered in Los Angeles, CA. Its other companies include FIJI Water, Justin and Landmark Vineyards, Vintage Nurseries, Wonderful Citrus, Wonderful Pistachios, Teleflora, POM Wonderful and Suterra.
We are currently looking for a Bookings Co-ordinator to be part of our dedicated Customer Service team on a 6-month fixed term basis. Essentially the face of NPDL, the team is continuing to improve and enhance the customer experience. You will interact with all functions of NPDL to ensure the smooth and efficient processing of import and export services.
Job DescriptionWhat you will be doing: Developing and maintaining collaborative partnerships with internal and external stakeholdersPreparing documentation including bookings, container releases and reports to third party vessel operatorsManaging the end-to-end process for coastal shipments and interisland bookingsOrganising local cartage and customs clearanceEnsuring shippers SLI have been sent to e-Docs and ensure that the bookings matchEnsuring bookings have been correctly auto rated prior to handing over to Documentation teamAttending Sales calls with key account clients as per call planCreating and submitting CBF and Customs Outward Cargo Report as neededFor Key Customers, arranging empty containers truck out and full inSending accurate and timely preliminary load list and final load list to vessel plannersOnce vessel sailed, reconciling the load list and providing the finalised load list to the ExportCargo Readiness – ensuring approvals are received (DG and BBK OOG), empty containers uplifted, cargo in port for loadingArranging late receivalsEnsuring all outbound manifests are processed in a timely manner meeting the KPI'sReconciling and match completed load list against completed manifest after vessel sailedEnsuring all Key Account documentation is received, correctly processed and invoicedChecking that all Exports have CEDOS lodged prior to vessel cut offCoordinating and submit the Customs Outward Cargo Report per vessel voyageHandling general enquires from customersOther duties as requiredQualificationsHere's what you'll bring to the table: Prior shipping/freight experience in similar position would be advantageous, but is not essentialExperience with CargoWise would be desirableTeam player with a positive, customer-centric attitudeExceptional communication skills, both verbal and writtenIntermediate proficiency with Microsoft Office SuiteEffective time management and planning skillsThis role is a 6 month fixed-term role based in Parnell. You will relish the opportunity to work hard and understand the importance of customers being a top priority. You will possess the ability to work under pressure and make sound decisions in fast-paced environment. In addition, you will have demonstrated adaptability and flexibility to work to changing deadlines which is part and parcel of the industry. Multitasking and prioritising your work will come naturally to you while you strive to meet customer's needs.
In return we offer a challenging and stimulating environment. You will have the right to live and work in New Zealand at the time of applying. The successful candidate may be subject to undergo a Police Check and/or Pre-Employment Drug Test.
Additional InformationOur NPDL Contribution: Opportunity for development and internal mobilityCompany focused on wellness and healthIf you are someone who has excellent time management skills and wants to grow your career in the shipping industry, then this could be the role for you.
If you feel like you are a great fit for: Bookings Co-ordinator - 6 months fixed term role
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