Administrator / Receptionist

The Administrator / Receptionist will be the first point of contact for our clients and visitors, ensuring a welcoming and professional atmosphere. This role combines administrative duties with front desk responsibilities, with a particular emphasis on supporting our finance team through the use of Xero, Hubdoc, and ApprovalMax.

Key Responsibilities: Greet and assist visitors, ensuring a positive first impression.
Answer and direct phone calls, taking messages as necessary.
Maintain and organize office supplies, ordering as needed.
Schedule and coordinate meetings and appointments.
Data entry, filing, and other administrative tasks.
Support the finance team with Xero, Hubdoc, and ApprovalMax, including processing invoices, reconciling accounts, and managing approvals.
Ensure the reception area and office remain tidy and presentable.
Work closely with team members to support various projects and initiatives.

Employer Questions: Which of the following statements best describes your right to work in New Zealand?
Do you have experience in administration?
Do you have data entry experience?
Do you have experience using Xero?
Do you have customer service experience?

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