Our client is the leading and largest supplier of Building Materials and Hardware. They're needing an Admin superstar with a strong background in H&S coordination experience for their frames and truss site.
PURPOSE OF THE ROLE:
To manage employee processes from employment offer documentation, induction training, Workday entry and onboarding to exit and offboarding as well as various administration tasks in support of the overall function of the Frame & Truss site. Also provide assistance to the Manufacturing Site Manager in upholding the highest standard of Environmental Health & Safety on-site.
THE ROLE:
Administration:
Keep schedules and report information up to date including but not limited to staff Standard Operating Procedures, safety standards and operating practices, office stock orders etc.
Update (data entry of factory info) into various storage capacities including Workday, Training Matrix, Production Spreadsheets, registers and other documentation.
Create purchase orders / Purge old quotes and old purchase orders
Follow up and resolve admin queries in a timely manner
Regularly update noticeboards throughout factory
Assist in receipting inwards stock
Financial Administration:
Follow-up outstanding Supplier Invoices relating to PO's
Match Supplier Invoices to Inwards Goods Receipts/Credit Notes/Direct Ship or Special Order Invoices
Make sure supplier and branch inquiries are resolved
Process credit notes where correct and investigate all others / Follow-up outstanding Supplier Credit Notes
Perform monthly stock takes and relevant reporting
Regularly complete JDE invoice coding
Safety & Wellbeing Management:
Actively demonstrate safe work processes, and behaviours and ensure these are followed by all employees and contractors in their place of work by;
Maintaining and reviewing H&S policy for the branch and ensuring it is line with FDL guidelines
Complete induction training for all employees ensuring H&S is the responsibility of every person in the business, and that each individual understands their role in H&S
Maintain H&S training records and ensure Radar entry is completed and maintained
Ensure employee participation by completing H&S surveys, reviewing feedback, identifying gaps or issues and address at H&S Committee meetings
Ensure current H&S policy is displayed publicly
Provide input for branch newsletter and monthly staff meetings
Updating the H&S Plan annually
DESIRABLE SKILLS AND EXPERIENCE:
Customer service experience
Previous financial administration experience+
Previous Health & Safety Coordination Experience
Effectively communicates across various stakeholder groups
Understands and applies the relevant legislation and standards
Influences stakeholders to reduce risk and improve compliance
Investigates thoroughly and pays attention to detail
Computer literate and numerate
Interested and this sounds like you? Apply through the link. ***Must be based in NZ and hold working rights***
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