Administrator & H&S Co-Ordinator

Details of the offer

Our client is the leading and largest supplier of Building Materials and Hardware. They're needing an Admin superstar with a strong background in H&S coordination experience for their frames and truss site.

PURPOSE OF THE ROLE:

To manage employee processes from employment offer documentation, induction training, Workday entry and onboarding to exit and offboarding as well as various administration tasks in support of the overall function of the Frame & Truss site. Also provide assistance to the Manufacturing Site Manager in upholding the highest standard of Environmental Health & Safety on-site.

THE ROLE:

Administration:

Keep schedules and report information up to date including but not limited to staff Standard Operating Procedures, safety standards and operating practices, office stock orders etc.

Update (data entry of factory info) into various storage capacities including Workday, Training Matrix, Production Spreadsheets, registers and other documentation.

Create purchase orders / Purge old quotes and old purchase orders

Follow up and resolve admin queries in a timely manner

Regularly update noticeboards throughout factory

Assist in receipting inwards stock

Financial Administration:

Follow-up outstanding Supplier Invoices relating to PO's

Match Supplier Invoices to Inwards Goods Receipts/Credit Notes/Direct Ship or Special Order Invoices

Make sure supplier and branch inquiries are resolved

Process credit notes where correct and investigate all others / Follow-up outstanding Supplier Credit Notes

Perform monthly stock takes and relevant reporting

Regularly complete JDE invoice coding

Safety & Wellbeing Management:

Actively demonstrate safe work processes, and behaviours and ensure these are followed by all employees and contractors in their place of work by;

Maintaining and reviewing H&S policy for the branch and ensuring it is line with FDL guidelines

Complete induction training for all employees ensuring H&S is the responsibility of every person in the business, and that each individual understands their role in H&S

Maintain H&S training records and ensure Radar entry is completed and maintained

Ensure employee participation by completing H&S surveys, reviewing feedback, identifying gaps or issues and address at H&S Committee meetings

Ensure current H&S policy is displayed publicly

Provide input for branch newsletter and monthly staff meetings

Updating the H&S Plan annually

DESIRABLE SKILLS AND EXPERIENCE:

Customer service experience

Previous financial administration experience+

Previous Health & Safety Coordination Experience

Effectively communicates across various stakeholder groups

Understands and applies the relevant legislation and standards

Influences stakeholders to reduce risk and improve compliance

Investigates thoroughly and pays attention to detail

Computer literate and numerate

Interested and this sounds like you? Apply through the link.
***Must be based in NZ and hold working rights***

#J-18808-Ljbffr


Nominal Salary: To be agreed

Source: Allthetopbananas_Ppc

Job Function:

Requirements

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