**Job Title: Administrative Assistant** **Company: Montoux** **Location: Wellington, Wellington, NZ** **Job Type: Full-time** **Seniority: Associate Level** **Years of Experience: 4** --- **Job Summary:** Montoux is seeking a reliable and hardworking Administrative Assistant to join our vibrant team in Wellington. This associate-level role is pivotal to our operations, providing critical support to ensure our office runs smoothly and efficiently. You will be responsible for a range of administrative duties that will facilitate the workflow and enhance the productivity of our team. The ideal candidate will bring a proactive approach, excellent organizational skills, and strong emotional intelligence to manage various responsibilities effectively. --- **Key Responsibilities:** 1. **Office Administration:** - Manage office supplies inventory, placing orders as necessary to ensure the availability of essential materials. - Maintain a clean, organized, and efficient workspace, ensuring that all areas are tidy and presentable. - Assist in the preparation and coordination of meetings, including scheduling, agenda creation, and note-taking. 2. **Communication Management:** - Serve as the primary point of contact for internal and external communications, including handling phone calls, emails, and in-person inquiries in a professional and courteous manner. - Draft, edit, and proofread correspondence, reports, and other documents, ensuring accuracy and adherence to company standards. 3. **Data Management:** - Maintain and update digital and physical filing systems to ensure easy retrieval of information. - Enter, track, and report on data using various software tools to support management decisions and operational needs. 4. **Support for Team Projects:** - Collaborate with team members on various projects and initiatives, providing administrative support and contributing insights where applicable. - Assist in organizing company events, training sessions, and employee engagement activities as needed. 5. **Financial Administration:** - Support basic bookkeeping tasks, including processing invoices, expense reports, and tracking budget expenditures. - Assist with payroll processes and timekeeping, ensuring accuracy in employee records. 6. **People Management:** - Build strong relationships with colleagues to foster a positive office environment. - Provide support in onboarding new employees, ensuring a smooth transition into the company. --- **Requirements:** **Education and Experience:** - Minimum of 4 years of experience in an administrative or office support role. - A relevant qualification or certification in administration, business management, or a related field is preferred. **Core Competencies:** - Strong organizational and time management skills, with the ability to prioritize tasks effectively. - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with various office management software. **Personality Traits:** - Reliable and hardworking, demonstrating consistent attendance and punctuality. - Positive attitude and willingness to learn and adapt to new challenges. **Soft Skills:** - Excellent interpersonal skills with a track record of effective people management. - Strong emotional intelligence, with the ability to understand and respond appropriately to the needs of others. **Additional Requirements:** - Ability to work autonomously while also being an integral part of a cohesive team. - A proactive attitude toward problem-solving and decision-making. --- **Benefits:** - Company equipment will be provided to facilitate your work. - Free accommodation and food to promote a healthy work-life balance. - Opportunity to work in an environment that prioritizes employee well-being and supports your personal and professional growth. --- **Working Environment:** At Montoux, we are committed to promoting work-life balance and employee well-being. We believe in creating an inclusive workplace culture where everyone can thrive, contribute, and feel fulfilled in their roles. --- **Application Deadline:** ******** If you meet the qualifications and are excited about the opportunity to be an important part of a dynamic team, we encourage you to apply. --- **Equal Opportunity Statement:** Montoux is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from individuals of all backgrounds and experiences.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.