Administration Support - Infrastructure Operations Are you ready to be a part of something exceptional? Invercargill City Council invites you to become a driving force in our future-focused team. With a vibrant atmosphere and an unwavering commitment to our values—positivity, respect, responsibility, and above and beyond—we're passionate about creating a team full of outstanding individuals who are as passionate about shaping the future as we are.
Our friendly Infrastructure Operations team are seeking an Administration Support - Infrastructure Operations.
The hours of work for this position are 8:00am - 5:00pm Monday - Friday.
Key responsibilities for this role include:
Assist with managing infrastructure operations contracts, including procurement processes, preparing requests for proposals, and processing contract claims and purchase orders.
Accurately record and maintain data in compliance with council requirements, prepare and format various documents, and establish organized contract files within the electronic filing system.
Organize meetings, prepare agendas and minutes, follow up on action items, and monitor customer complaints to ensure timely resolution and continuous process improvement.
Respond to customer enquiries and requests in a timely manner and provide accurate information as required.
Coordinate periodic contract compliance activities, follow up on actions from contract meetings, and prepare formal contract letters for contract managers.
What you will bring:
At least 3 years' experience as an office administrator, executive/personal assistant.
A team player with the ability to work autonomously and use initiative.
Flexible with the ability to respond to changing demands.
Good general computer skills including data entry and other business software, Intermediate level MS Office.
What we offer:
Career progression and training/development opportunities.
Positive focus on employee health and well-being: Workstation assessments, free flu vaccines, EAP services, 50% off eye exams, discounted gym memberships, etc.
Kiwisaver and Superannuation Schemes.
Access to sick leave from day one of employment.
Appointment time leave: Up to 2 hours for important appointments e.g., Doctor, bank, dentist.
For more information please see the full position description or contact the Invercargill City Council on (03) 211 1777.
Applications close 10 November 2024. Please note applications will be processed as they are received and we encourage you to apply early as this advert may be removed at any time.
Successful applicants must be legally entitled to live and work in New Zealand. While all applications will be reviewed, first priority will be given to those applicants who are currently residing in New Zealand.
To apply for this job go to: https://icc.recruitmenthub.co.nz/Vacancies
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