Administration Officer - Maternity ServicesSouthland Hospital, Invercargill Salary between $65,627 and $70,024 pro rata per annum Permanent, part-time (0.6FTE, 24 hours per week) opportunityBe part of a highly performing and supportive teamHealth New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is dedicated to serving all New Zealanders. Through integration and collaboration, we're building a health system underpinned by partnership, equity, sustainability, whanau-centred care, and excellence.
About the Role In this interesting and busy role your daily administrative tasks will be made up of a variety of tasks that support the arrival of pepi and also the ongoing care they and their birthing person/people may require within the healthcare system, such as:
Covering reception duties, which includes booking patients in for their birthing process and/or other medical proceduresAdmitting visitors outside of visiting hoursAnswering enquiries from visitors and inpatients, both in person and on the telephoneMaintaining effective electronic and paper filing systemsCo-ordination of Birth NotificationsArranging outpatient clinic appointmentsProviding administrative support to the midwife managers when requiredAs our Service runs 24/7, our administration staff work standard office hours across a 5 day (Monday – Friday) roster. The reception desk is open from 0800-2030 Monday to Friday. However, in the future we may expand this to 7 days a week, so the ability to work evening and weekend shifts is essential to be considered for this role. This roster varies over a two-week rotation depending on the availability of all admin staff.
About you You will be joining a dedicated, supportive, and friendly team, and will be the kind of person who effortlessly provides invaluable support to families when they need it most. You will be able to establish and maintain positive working relationships across the Maternity Service, always providing excellent customer service.
Ideally you will bring the following skills and experience:
Previous experience in a busy administration roleCompetent and confident using the Microsoft Office suite, particularly Word, Excel and OutlookExcellent word processing and data entry skills with a strong eye for detailFlexible approach with the ability to successfully prioritise your workloadRespectful nature handling confidential, often sensitive information in a professional mannerExcellent communication with a natural flair for fostering positive relationshipsCompetency with te ao Maori, tikanga, and te reo Maori or a commitment to starting your journey and taking ownership of your learning and growthExperience in projects / initiatives which give effect to Te Tiriti principals and frameworks, particularly as they apply in healthcare settings.How to Apply To view the position description and/or apply for the role please click "apply now." All applications must be submitted through our online careers portal before 11:59pm on 15 November 2024. If you have any questions about the role, please contact Mikayla Hamilton at ******.
Please note, we will be reviewing applications when received and may proceed with the recruitment process, before the closing date of this advert.
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