School Admin ManagerSt AustellFull TimeSalary: 29,350Main purpose of the job:To provide a comprehensive administrative service to the Office Manager and members of the school Senior Leadership Team and support with the finance function within the school. This includes supporting with day-to-day telephone/email enquiries, operational processing, compliance and recruitment administration.Main duties and responsibilities:Secretarial / Reception / Admin- Provide administrative support including diary management, booking appointments, word processing, filing and photocopying.- Organise, attend and minute meetings internally and externally to the required standard, and distribute minutes to relevant parties.- Provide HR administrative support with personnel files & recruitment paperwork.- Maintain pupil and staff information on school systems i.e. Arbor and CPOMS, producing reports for staff on request.- Deal with all telephone enquiries in a prompt, friendly and efficient manner and taking clear and accurate telephone messages.- Provide administrative support relating to school census returns as required.- Support safeguarding administration including the Single Central Record (SCR) to ensure the school administrative processes are accurate, secure and GDPR compliant.- Liaise with parents and external agencies in a professional manner.- Provide support for whole school events.- Provide cover for absent members of the administrative team and provide cover during lunchtimes on Reception.- Maintain accurate school attendance records, transferring attendance registers onto Arbor and assisting in the production of termly attendance data reports specific to Office Manager / Headteacher requirements.- To ensure data is recorded and used appropriately in accordance with the school's policies.Finance- Understand and work within the Trust's financial procedures including purchasing, invoicing, payments and banking.- Liaising with the central finance team.- Supporting other staff with understanding the financial procedures.- Raising purchase orders using PS Financials and managing stock.- Regularly scrutinise purchase orders on the system, including chasing goods which are overdue.- Ensure all financial information is filed correctly, including electronic and paper.- Support the Office Manager and members of the Senior Leadership Team as required.- Keep records of spends from allocated grants i.e. Pupil Premium, funds donated to enable SLT to have access to information which is needed for DFE returns.- Source and order resources as requested by staff.- Maintain stationery supplies, re-stocking as necessary.General- To understand and work in accordance with the School's Equal Opportunities, Health and Safety and other relevant policies.- To attend appropriate training.- To work as a team member with all school staff.- Undertake any other tasks as required by the Senior Leadership Team, which are considered commensurate with the job purpose and grading.
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