Office Management (Administration & Office Support)Full timeAbout EnovateEnovate is a seven-year-old consultancy with approximately 26 staff that provides structural engineering services to the construction industry. The two founding directors, Mike and Pat are ambitious and looking for like-minded people to join an exciting business that strives to be at the cutting edge of structural design.We recognise that the goals and objectives for each project are unique and we are committed to adding value through clear and robust communication with clients and the design team. Our extensive knowledge of structural systems, materials, the construction industry, and modern structural design methods ensures that Enovate structural designs are highly valued by our clients.Enovate is also an industry leader in the design of sustainable structures, often achieved through the application of engineered timber solutions/systems.Enovate has a considerable forward workload with a number of blue-chip clients and is ready to push to the next phase of its growth strategy.Visit our website www.enovate.co.nz to find out more about us.About the RoleWe are seeking a highly motivated Admin Manager to join our team. The role is 34 hours per week (open to discussion).You will be responsible for managing day-to-day office operations, supporting HR functions, and handling essential finance and accounting tasks. You will play a key role in ensuring smooth business operations and maintaining an efficient and compliant office environment.You will hit the ground running as you will be stepping into the business at a busy and exciting time. No two days are the same.Key Responsibilities:Manage accounts receivables and payables ensuring timely invoicing and payment processing.Assist with monthly journals, reconciliations, and general ledger entries.Support the preparation and tracking of budgets, ensuring financial processes are efficient and accurate.Assist with financial reporting and ad-hoc finance-related tasks as required.Oversee fortnightly payroll.HR Administration:Support the full employee lifecycle, from recruitment, onboarding, and training to offboarding.Manage employee records, ensuring all HR documentation is accurate and up-to-date.Respond to employee HR-related queries, providing guidance and assistance as needed.Assist in the coordination of employee benefits and performance reviews.Office Operations & Management:Oversee and manage general office operations.Liaise with external vendors and service providers to ensure smooth office function.Coordinate meetings, events, and internal communications.Assist both directors with day-to-day tasks.Oversee Marketing for the company.Why Work with UsAt Enovate Limited, we are entering an exciting new phase of growth and expansion with the upcoming opening of our satellite office in Tauranga. As a forward-thinking company, we are committed to fostering a dynamic and collaborative work environment, where our team members can thrive and grow alongside the business. This is a fantastic opportunity to join an organisation with a bright future and to be part of an exciting journey.Being a young business, there is plenty of opportunity for career progression and to promote/shape the culture of the company. The applicant should be excited and motivated by this challenge/opportunity.Skills and ExperienceYou are a motivated Office Manager looking for a challenge and the opportunity to develop your skills and grow your role along with the company's growth plans. To apply for this position, the required attributes are:Minimum of 5 years as Office Administrator experience or similar.Good analytical skills and attention to detail.Strong focus on professional development.Proficient in MS Office Suite.Be positive, flexible, fun, and easy-going.Application QuestionsWhich of the following statements best describes your right to work in New Zealand?How many years' experience do you have as an administration manager?Do you have experience in administration?Which of the following Microsoft Office products are you experienced with?How many years of accounts receivable experience do you have?Do you have experience using Xero?How many years of payroll experience do you have?
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