Accounts Administrator Dynamic role being a key support member across the Finance teamSupportive training, great visibility and a fantastic team environmentWholly New Zealand owned business, sustainably growing and invested in the communityThe Company Bayleys is New Zealand's largest full-service national property company with over 2,000 staff and 90 offices nationwide. From humble family beginnings, Bayleys has become iconic brand whilst remaining proudly 100% NZ owned. Here at Bayleys, we are passionate about growing alongside the communities we are a part of which includes our talented staff, working to achieve the best possible outcome and to be Altogether Better.
The Role Based at the Bayleys Head Office in the Wynyard Quarter of Auckland City, the Accounts Administrator plays a key role in the Shared Services Team, supporting the GM Group Accounting and Reporting by managing the financial operations related to marketing activities for the Bayley Corporation Group. The role is responsible for processing marketing receivables, payables, reconciling marketing jobs, and handling supplier queries. This position ensures accurate budget allocation, timely reconciliations, and proper documentation for marketing-related financial transactions.
Skills and Experience Proven experience in accounts administration, finance, or a related role.Solid understanding of accounting principles and financial reporting.Proficiency in accounting software and Microsoft Office, particularly Excel.Strong organisational skills with keen attention to detail.Ability to meet deadlines and manage multiple priorities.Excellent communication and interpersonal skills, with the ability to work collaboratively across teams.Prior experience in a marketing or real estate environment is advantageous but not essential.Responsibilities 1. Marketing Receivables Management: Review and authorise marketing quotes to ensure they comply with company policies.Approve vendor marketing quotes for invoicing.Track and maintain up-to-date records of marketing receivables.Manage vendor accounts, ensuring accurate reconciliations and issuing credit notes when necessary.2. Marketing Payables Management: Verify purchase orders and approvals for marketing campaigns.Ensure accurate invoice coding and match invoices with corresponding purchase orders.Resolve supplier queries efficiently and in a timely manner.Accurately enter marketing invoice data and meet processing deadlines.Reconcile and close marketing jobs promptly.Provide training to staff on correct invoice coding procedures.3. Collaboration with the Marketing Team: Work closely with Marketing Coordinators to reconcile and close marketing jobs, including the review and posting of vendor invoices.Manage in-house marketing portfolios.Handle queries from vendors and franchises related to marketing invoices and credit notes.Prepare and distribute vendor contribution reports.Manage the distribution, matching, and processing of marketing payables invoices.Prepare marketing-related journal entries.Generate and distribute monthly Work in Progress (WIP) reports, and ensure timely closure of marketing jobs as directed by Marketing Coordinators.Provide training and support to Marketing Coordinators on finance-related tasks.4. Financial Reporting and Month-End Close: Support the GM Group Accounting and Reporting in the month-end close process.Assist with WIP and marketing-related queries from the Accounting team.Reconcile the Aged Trial Balance with the General Ledger, ensuring all discrepancies are addressed and resolved.Prepare and post journal entries as required.5. Additional Responsibilities: Carry out any other tasks as assigned by the GM Group Accounting and Reporting or Finance Manager.What We Can Offer You: This position offers an opportunity to work in a dynamic, collaborative environment while playing a vital role in managing the financial elements of marketing operations across the Bayley Corporation Group. We're looking for an energetic and driven individual who is committed to doing their best and eager to learn. In return, we offer a competitive salary, opportunities for professional growth, and a supportive work environment where your contributions are valued. Enjoy flexible work arrangements, comprehensive benefits, and the chance to engage in a dynamic role that spans finance, marketing, and vendor management, providing variety and potential for career advancement.
To apply, please apply per the instructions of the website.
Please note: As a part of your application, we ask that you include a covering letter, along with an updated CV, outlining why you are interested in the role.