**Job Title**: Virtual Assistant - Work from Home
**Company**: L-3 Communications
**Location**: Christchurch, Canterbury, NZ
**Job Type**: Part-time
**Seniority**: Associate Level
**Years of Experience**: 3
### Job Description:
L-3 Communications is seeking a dedicated and confident Virtual Assistant to join our dynamic team in Christchurch, Canterbury. As a part-time Virtual Assistant, you will play a crucial role in supporting various administrative tasks that help ensure the smooth functioning of our operations. The ideal candidate will have a strong background in administrative support, possess excellent time management skills, and exhibit a meticulous attention to detail. We strive for a harmonious workplace where collaboration and respect prevail, and we are looking for a like-minded individual to help us excel.
### Responsibilities:
- **Administrative Support**: Provide general administrative assistance including scheduling meetings, managing calendars, and organizing files to streamline operations.
- **Communication Management**: Handle incoming communications through emails and phone calls, responding promptly and professionally to inquiries and directing them to appropriate personnel when necessary.
- **Document Preparation**: Assist in the preparation of reports, presentations, and other documents, ensuring that all materials are accurate and formatted correctly.
- **Research Tasks**: Conduct research as needed to support team initiatives, gathering and organizing relevant information for review and analysis.
- **Data Entry and Management**: Maintain accurate and up-to-date records in our databases, ensuring all customer and operational information is correctly inputted and available for reference.
- **Project Coordination**: Collaborate with team members on specific projects, tracking deadlines, and ensuring compliance with project requirements and timelines.
- **Customer Support**: Engage with clients and partners to provide support and information, maintaining a high level of professionalism and customer service at all times.
- **Ad-hoc Tasks**: Perform other administrative support duties as assigned, including but not limited to creating spreadsheets, preparing expense reports, and managing travel arrangements.
### Requirements:
- **Education**: Bachelor's degree or equivalent experience in a related field preferred.
- **Experience**: Minimum of 3 years of experience in an administrative or support role, preferably in a virtual work environment.
- **Technical Skills**: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools like Slack, Zoom, or Microsoft Teams.
- **Dedicated Work Ethic**: A strong commitment to meeting deadlines, delivering high-quality work, and supporting team objectives.
- **Confidence**: Ability to communicate effectively and assertively with colleagues, clients, and partners.
- **Time Management**: Excellent ability to prioritize tasks, manage time efficiently, and meet project deadlines.
- **Attention to Detail**: A keen eye for detail in all aspects of work, from document preparation to data entry and communication.
### Benefits:
- **Employee Discounts**: Access to exclusive company discounts for employees.
- **Retirement Plan**: Eligibility for a competitive retirement plan to help secure your financial future.
- **Remote Work Flexibility**: Enjoy the convenience and balance of working from home with a flexible schedule.
### Working Environment:
At L-3 Communications, we prioritize a harmonious workplace characterized by collaboration and respect. We believe that a positive work environment fosters innovation, creativity, and strong professional relationships.
### Deadline to Apply:
Interested candidates are encouraged to apply by **October 27, 2024**.
### Equal Opportunity Statement:
L-3 Communications is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or veteran status.
If you are a proactive, detail-oriented individual with a passion for helping teams succeed, we would love to hear from you!How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.