PA, EA & Secretarial (Administration & Office Support)Full timeAt Entelar Group we believe Information and communications technology (ICT) in all its forms should be seamless, easy and something our customers should never have to worry about. That's because New Zealanders being able to connect with other New Zealanders and the world is the absolute key to keeping this country working, achieving, and thriving.THE ROLEAs the Support Services Partner, you will be the key support to the Head of Customer & Product and the Head of Enterprise Optimisation. You'll play an active integral role to the wider teams ensuring the smooth running of the business in an efficient, accurate, confidential and proactive manner.WHAT YOU'RE RESPONSIBLE FORExecutive Support: Provide proactive, efficient, accurate and confidential executive support, assisting leaders with diary management ensuring they are prepared and able to meet all commitments and action points prior to meetings.Internal Representation: Act as an accessible key contact point on behalf of the SLT, maintaining discretion and confidentiality.Meeting Coordination: Arrange and handle all logistics for meetings: schedule meetings, arrange room bookings, draft agendas, and develop, compile, and distribute presentation materials.Travel Coordination: Travel and accommodation bookings (domestic and international), and super user of online travel tool.Event Coordination: Assist with arranging and handling all logistics for events: drafting event run sheet or program, distribution of invitations, coordination of venue, presenters, catering, transport and any other logistics as required.Communications: Manage internal/external communications professionally and promptly. Compose documentation (e.g., presentations, reports, letters) on behalf of leaders and team as required.Operational Delivery: Support team priorities by attending regular key meetings and taking and following up on action points along with minute taking where required.Health and Safety: Ensure H&S Guidelines adhered to, safety induction completed for new staff, H&S Audit completed within timeframes, H&S Information/Newsletters communicated out to the team.New Starter Onboarding: Support the induction of new team members, sourcing computer hardware, mobile phones, ID, access cards and health and safety induction.General Administration: Assist with expense and credit card claim procedures, raising Purchase Orders, ordering of stationery supplies, and other general administration duties as required.WHAT SKILLS & EXPERIENCE YOU NEEDSolid experience in a PA role in a corporate environment, supporting a senior leader or executive.Advanced proficiency MS applications (e.g., Excel, Word, PowerPoint, Outlook).Excellent oral and written communication skills, including proven ability to communicate effectively with senior stakeholders.Seen as a trusted advisor/partner, developing and maintaining positive relationships, both internally and externally.Maintain confidentiality and display judgement and discretion particularly when dealing with sensitive matters.Be well organised, precise and methodical, resilient and able to work under pressure with a demanding and fluctuating workload.Exhibit flexibility and initiative with problem solving ability.Be able to work autonomously across numerous areas and prioritise accordingly.Demonstrate a commitment to own professional development by regularly updating skills base.Be a team player, willing to help others.WE CAN WOW YOU WITHIn return, you will be a key player in shaping the team and contributing to the growth of a rapidly expanding business segment.We also offer market leading benefits including:Comprehensive surgical and consultative medical cover from Southern Cross - all at no cost to you.Life, income protection and trauma insurance.A monthly credit of $120 on your Spark account for our amazing products.Great rates with Marram on healthcare reimbursements and access to holiday homes at below market rates.KEEN? APPLY NOW!If this sounds like an exciting pathway to take your career to the next level, don't hold back in applying now.
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