Support Coordinator - Tauranga Hub and HSWA Our Vision - Preventing Harm, Saving Lives, Securing our Future.
Our values are about who we are as individuals, and the behaviours we expect from each other, in and outside Maritime NZ.
Care | Kia Tika - We care for each other and do the right thing.
Courage | Kia Maia - We are brave, capable and confident.
This role will support two different teams but will be part of the General Regulatory Operations (GRO) team who support, encourage and require compliance with safety, environmental, and health and safety at work regulations.
While undertaking these core activities, the GRO teams also increase MNZ's understanding of the causes and drivers of non-compliance and utilise this information to enhance our education, engagement, and enforcement efforts.
You will also work closely with our HSWA Regulatory Operations team, which provides expert delivery, leadership, and HSWA specialist advice to enable Maritime NZ to achieve excellence in delivering its functions as a designated HSWA regulator.
Te tunga | The role
As the Support Coordinator, you'll be the key relationship between the Hub Office and its associated satellite offices. You'll support the General Regulatory Operations Managers associated with the Hub and the Manager HSWA Regulatory Operations to ensure the teams and functions run smoothly and that a positive, safe, inclusive, and collaborative working culture exists within the Hub.
You'll be the first point of contact for the general public and our external stakeholders, providing them with first-class customer service and being the go-to person for all Hub-related matters, including emergency response situations affecting the Hub Office while coordinating Hub-related activities as required.
Day to day, you'll provide administrative support to the Managers (GRO and HSWA), Maritime Officers, Maritime Inspectors, and HSWA Specialists, as well as general office management and administration activities to the wider team and hub staff as needed. You will also collaborate closely with Hub Coordinators from other regions while sharing ideas for system and process improvements.
As part of your support role to the HSWA team, you'll create and complete HSWA inspection files and ensure quality control to maintain consistency in reports. You will also coordinate the management and monitoring of Personal Protective Equipment.
Proven experience and success in an administrative role supporting Managers and teams.
Highly organised, with good time management and attention to detail.
Strong customer focus with the ability to build rapport and maintain relationships with internal and external stakeholders.
Sound working knowledge of MS Office products (Outlook, Word, Excel, PowerPoint) and experience using in-house systems with a high level of competency.
Experience in formatting documents & templates, writing minutes & agendas, and scheduling meetings in Outlook.
Experience with records and document management systems.
Exposure to working with budgets & accruals and tracking monthly spend.
Flexible can-do attitude with a high degree of self-motivation, initiative, and the ability to take an idea from concept to delivery.
Maritime NZ recognises and respects te Tiriti o Waitangi, and we are committed to working with Maori to build strong, meaningful, and enduring relationships to achieve mutually beneficial outcomes.
We aim to be a workplace where everyone feels valued, supported with a sense of belonging. We encourage our people to actively contribute to our workplace culture where we all thrive and authentically live our values.
Upon joining us, you'll receive a full range of benefits including Income Protection and Life Insurance, so check out our full range on our careers page to find out more about why we love working here.
Salary range: $72,540 - $96,429 depending on skills and experience + superannuation.
Applications for this role close Sunday 20th October 2024.
This role is based in Tauranga with some occasional travel required to other MNZ offices. Please also note that you must have the legal right to live and work in New Zealand to be considered for this role.
If you have any questions, please e-mail careers at ****** .
Reference #: 6629
Posted on: 10 Oct 2024
Closes on: 20 Oct 2024 17:00
Location(s): Tauranga
Expertise: PA/EA Group Administration, Team Administration
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