Job DescriptionOperations:Monitor and manage daily operations to ensure efficiency and effectivenessEnsure compliance with A*STAR policies and procedures in all operational activities Manage audit review findings/lapses and support audit reviews, investigations and internal process improvements to resolve identified issues with relevant stakeholdersSupport operational process improvements to improve operational efficiencyAsset Management & Maintenance:Drive and promote asset life cycle management to encourage stakeholders to refresh their equipment as and when requiredDevelop and implement preventive maintenance schedules for equipment and facilitiesCoordinate with maintenance teams to address repairs and ensure timely completionKeep detailed records of maintenance activities and update maintenance logs on PPMSProcurement:Manage the Tender documentation and process; provide advice and consultation for interpretation of policies and procedures to end-usersDrafting of tender documents and requirement specifications; facilitate the purchase of equipment and common lab suppliesMaintain accurate records of procurement activities and inventory levels for efficient projection in central services utilizedManage purchase orders, track delivery timelines, and ensure timely receipt of goods and servicesStakeholder Liaison:Act as the main point of contact for internal and external stakeholders, addressing inquiries and issues promptlyCollaborate with different departments to facilitate communication and problem-solvingEscalate critical issues to appropriate personnel and follow up to ensure resolutionData Presentation:Collect and analyse data to create comprehensive dashboards and reportsPrepare visual presentations that highlight key metrics and performance indicatorsCollaborate with team members to identify trends and insights from the dataPresent findings to management and suggest improvements based on data analysisJob RequirementsDegree in Science, Technology or Engineering (preferably food, chemical or biology related)Minimum 1 to 2 years of relevant experience in managing laboratory operations, laboratory support role or procurementFamiliar with regulatory and statutory requirements; knowledgeable in chemical handling, quality, environmental and safety managementGood understanding of Government Procurement policies will be advantageousProficiency in relevant software and tools such as Power BI and SAP will be beneficialDetail oriented, meticulous and systematicAble to work independently, multitask and perform in a dynamic environment and meeting specific timelinesStrong interpersonal and communication skills to connect with people from different cultures and levels, both internally and externally
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