Job DescriptionProvide assistance in procurement, financial and administrative matters at Risk Management Institute:Office & facilities management (35%)Assist in procurement needs of the research institute and staff by working with procurement business partnersAssist in HR matters (recruitment, appointment/re-appointment, on-boarding/off-boarding) of research/adjuncts/administrative staff by working with the respective hiring teams and HR business partnersAssist in financial matters (i.e.
Asset management, etc.)
with finance business partnersCoordinate and assist in the HR appointments/administrative matters of academic visitors, visiting professors and interns by working with HR business partnerProvide administrative support for research seminars, conferences, pedagogical talks, and other events and ad-hoc administrative/HR matters of the research instituteProvide general office administrative support and building facilities managementMaintain order supplies and handle general office tasks.Any other ad-hoc tasks as assigned by reporting managerProgramme support (35%)Assist with administrative duties for the Master of Science in Financial Engineering (MFE) programme team, including but not limited to – Checking of student records, documentation, providing support at events/exams, coordination with Procurement, HR, Finance offices, liaison with students and lecturers on administrative mattersAssist in financial matters, e.g., paymentsProvide general administrative support to the teamPA duties (30%)Managing director's calendar, emails, meetings and appointmentsProcess claims and expense reports and maintain accurate financial recordsOrganize and coordinate events, seminars and conferencesUphold confidentiality and manage sensitive information with discretionQualificationsRecognised Diploma / Degree with at least 2 years of relevant working experienceDecent understanding and working knowledge of HR matters is a plusProficient in the use of Microsoft Office (Word, Excel, PowerPoint, etc.
)Knowledge of good office practices, procedures, IT savvy, and equipmentMeticulous, proactive, a high level of integrity, and organized mindset is essentialAbility to multi-task and work within given timelineAbility to independently analyze issues and problem-solve when neededGood interpersonal and effective communication (verbal and writing) skills are essentialEntry-level candidates are welcome to applyMore InformationLocation: Kent Ridge CampusOrganization: Risk Management InstituteDepartment : AdministrationEmployee Referral Eligible: NoJob requisition ID : 27021
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