Location: Kelburn
Type: Contract
Post Date: Tue Aug 27 04:05:43 2024
Ref: 1879
Are you interested in a fixed-term, part-time role for 11 months?
Can you manage your own workload which at times may have conflicting deadlines?
Do you have a full NZ Drivers Licence and can provide comprehensive executive support to senior leaders?
Korero mo te turanga - About the role
Te Herenga Waka - Victoria University of Wellington is currently recruiting a Mata Ahupae/Kaiawhina Matua - Senior Administrator/Executive Assistant to join Te Kauru - Ferrier Research Institute on a fixed-term, part-time contract for 11 months. In this role, you will be responsible for operational tasks needed for our Kelburn team. Secondment will be considered and shared FTE with another department in the university.
Key Responsibilities:
Manage the daily operational administration of the 'Synthetic and Chemical Biology' team in Kelburn.
Provide executive assistance to the Deputy Director.
Manage day-to-day finances, including invoicing, staff expenses, and journal processing.
Support the Institute Manager with Human Resource administration for the Kelburn team as required.
O pumanawa - About you
You will be a self-motivated, flexible, and organised individual who can develop and maintain excellent working relationships with all staff in Te Kauru - Ferrier Research Institute. You will have the ability to work independently as well as part of a team, communicate within Te Kauru - Ferrier Research Institute and with external collaborators and clients. You will demonstrate self-management and good people skills, like problem-solving and attention to detail. This role is busy, challenging, rewarding, and interesting for the individual with the right attitude and motivation.
Key Requirements:
Demonstrated experience in a senior administrative role in a complex work environment.
Ability to provide executive support, including diary management, travel arrangements, document preparation, and communication management.
Human Resourcing and financial management experience is desirable.
Etahi korero hai awhina i a koe - Why you should join our team
Our team is fast-paced, likes sharing ideas, and working in a collaborative style. This team also takes pride in providing a friendly, collegial, and supportive working environment. We are a team that values professional development and we enjoy supporting each other.
There are many benefits to working at Te Herenga Waka - Victoria University of Wellington, including being part of New Zealand's top research university.
Contact Details for Vacancy: If you have any questions regarding this role, please get in touch with Anette Klaassen, Institute manager (******). But applicants should follow all steps listed below.
Close Date for Vacancy: 10 September 2024. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications from recruitment agencies are not accepted.
Important - Application Steps and Information:
Download and complete the University Application Form (Mata Ahupae/Kaiawhina Matua - Senior Administrator/Executive Assistant, #1879). Then, please combine your cover letter, CV, and the University Application Form into a single file (preferably in pdf format). Click Apply and follow the process to enter your contact details and attach your combined file (CV, cover letter, and the University application form) using the "CV/Resume" button.
If you are unable to combine your documents or have further supporting documents, please email these to ****** stating the reference number and position title from the advert in the subject line.
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