Job Description General office administration including manning office, purchasing of site requirements, arranging couriers, preparation of cyclical reports, managing site cleaning contractor, etc.Sales Support assist with SAP, preparation of correspondence, spreadsheets, sales proposals, and PowerPoint presentations in an accurate and professional format.Sales Reporting compile Sales, DIFOT, Credit, Inventory, and other reports as required by Account Managers.Travel coordinate booking of flights, accommodation and rental vehicles as required in accordance with company policies.Aged Inventory monitor, report and follow up with Account Manager's where required.Artwork recharges monitor, report and ensure all outsourced & local artwork is recharged where applicable.Airfreight recharges liaise with Purchasing and ensure airfreight is recharged where applicable.Manual Pricing monitor and report on all manual pricing, noting reason and profit centre (for Commercial Manager).Rebates payable run billing reports as required (by Commercial Manager).Credits raise credit requests (via Kissflow), follow up Corrective Actions and monitor to ensure timely processing, as required.Stock sheets assist with completion and provision to customers when account managers are on leave.Web Leads allocate to relevant Account Managers and record outcomes.Purchasing general office supplies (e.g. Stationary, sanitation) and management of adhoc external requirements.Invoicing raising of Purchase Requisitions in SAP / Coupa and Goods Receipting as required.Experience & Qualifications Proficient in Microsoft Office suite (Word, Excel, PowerPoint) Intermediate to Advanced.Strong written and verbal communication skills.Strong administration / clerical background.Able to work in a dynamic team environment.Pleasant phone manner.Experience with SAP or similar integrated software system.Experience with Microsoft Office 365.
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