**Job Title:** Remote Administrative Assistant
**Company:** Fuel50
**Location:** Hamilton, Waikato, NZ
**Job Type:** Part-Time
**Seniority:** Associate Level
**Years of Experience:** 2
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**About Fuel50:**
Fuel50 is an innovative, dynamic company focused on transforming the employee experience through technology and data-driven solutions. We are passionate about helping organizations build a workforce that is engaged, skilled, and ready for the future. As a growing company in the Hamilton area, we are looking for motivated and skilled individuals to join our team and contribute to our mission.
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**Job Overview:**
Fuel50 is seeking a proactive and organized Remote Administrative Assistant to support our team with various administrative tasks. This is a part-time role ideal for someone with at least two years of experience in an administrative support position, who is comfortable working in a fast-paced environment and can adapt to evolving needs. This position requires strong communication skills and a problem-solving mindset in order to effectively manage various tasks and projects.
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**Key Responsibilities:**
- **Administrative Support:** Provide comprehensive administrative support including managing schedules, calendars, emails, and correspondence for team members.
- **Documentation Management:** Create, edit, and maintain documents, spreadsheets, and presentations; ensure all files are organized and up to date in a digital filing system.
- **Coordination:** Assist in coordinating meetings, events, and travel arrangements including preparing agendas, taking minutes, and following up on action items.
- **Client Interaction:** Foster positive relationships with clients and team members; communicate effectively via email and phone to handle inquiries and resolve issues.
- **Problem-Solving:** Identify and address administrative issues or inefficiencies, offering solutions to improve processes and enhance team productivity.
- **Project Management:** Support short-term and long-term projects by tracking progress, managing timelines, and reporting on deliverables.
- **Resourcefulness:** Utilize various online tools and resources to streamline administrative tasks and improve workflow processes.
- **Reporting:** Prepare periodic reports and summaries for management, highlighting key metrics and areas of concern.
- **Learning and Adapting:** Stay updated with industry trends and company offerings to continuously improve your skill set and the administrative processes you manage.
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**Requirements:**
- **Education:** High school diploma or equivalent; relevant administrative or business qualification preferred.
- **Experience:** Minimum of 2 years of administrative experience in a similar role.
- **Technical Skills:** Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with cloud-based collaboration tools (e.g., Google Workspace, Zoom, Asana).
- **Personality Traits:**
- Resilient: Ability to remain calm and effective under pressure while handling multiple tasks and deadlines.
- Resourceful: Skilled at finding innovative solutions and adapting to obstacles that may arise.
- **Soft Skills:**
- Excellent negotiation skills; ability to manage discussions and broker agreements effectively.
- Strong problem-solving skills; capable of analyzing situations and making decisions that enhance efficiency or resolve conflicts.
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**Benefits:**
- **Company Transportation:** Support for travel related to work engagements.
- **Life Insurance:** Provision for financial peace of mind.
- **Profit Sharing:** Opportunity to benefit from the company's growth and success.
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**Working Environment:**
At Fuel50, we encourage a culture of continuous learning and adaptation. We recognize that in a rapidly changing world, the ability to learn and grow is essential. As such, we invest in our employees' professional development and promote an environment where feedback and innovation are welcomed.
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**Application Deadline:**
Please submit your application by **November 3, 2024**.
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**Equal Opportunity Statement:**
Fuel50 is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applications from all qualified candidates, irrespective of gender, race, ethnicity, age, sexual orientation, disability, or any other characteristics.How to apply: Apply on GrabJobs and you will be notified via email if shortlisted for the job.