The Company
Our client is a Project Management consultancy, specializing the construction industry. Their team of experienced Project Managers specialize in various sectors including commercial, residential, education, hotels, infrastructure, sports facilities and more. They work from a cool Grey Lynn based office and manage a wide range of projects, from refurbishments to sizeable projects exceeding $300M.
On their behalf, we are seeking a Part Time Project Administrator to support their Project Management team.
This is a part time role initially starting at around 15 hours a week and over time it will likely build up to 20 - 30 hours a week. This is an office-based role, and ideally, it would be 5 hours a day for 3 days a week.
As the role grows there could be some flexibility offered to work from home.
Preference will be to attract someone who has previous experience as a Project or Construction Administrator.
Role will involve:
Setup files for new projects
Prepare agendas and drafting of meeting minutes
Preparing project reports
Drafting progress certificates
Drafting contract instructions and variations
Preparing fee proposals
Drafting requests for fee proposals and construction tenders
Capturing data and invoices into payment summary spreadsheets
Updating of budget spreadsheets. (Must have good excel)
Manage Xero payments and company invoicing
Develop and maintain strong relationships with the team, so you can be a great support
Some marketing support, organizing events, client meetings, light PA duties
About You
Strong time management skills
Ability to meet deadlines
Excellent computer skills including Microsoft Word and Excel is a must
Experience using Xero will be a bonus, as will exposure to Aconex and Procore software
Good written communication skills
Proactive, organised work habits.
Strong attention to detail. Accuracy in your work.
Have a can-do attitude, willing to pitch in where needed
Able to work in the Grey Lynn office 3x week
Preference will go to those who have experience in a similar administrative support role, from within Construction/ Project management space.
This could really suit a parent, who is looking for school hours and we would prefer someone who can commit to a permanent long-term, part time role. (Students please do not apply).
To apply to this role please forward your CV directly to ******
Please note that only those shortlisted will be contacted, and this will happen within a week of your application.
