Auckland Transport is leading the development of transport infrastructure and solutions that enable healthy and accessible communities.Regardless of your choice to walk, cycle, drive, take the ferry or train, we are passionate about working together to deliver safe, efficient, innovative and sustainable options whilst providing a transport system that will create a vibrant and connected Auckland.We are on a journey and working to shape our organisation through an ambitious transformation programme providing for more climate-resilient, effective, and efficient AT.Transitioning Auckland's transport network on such a mammoth scale is no mean feat and we need a talented team to ensure we are up to this task.We are seeking a Programme and Team Coordinator to support the Delivery Managers and the project managers in the Regional & Local Programmes Delivery team by ensuring capacity and efficiency of the department is optimised.This role will also facilitate and coordinate the day-to-day tasks related to all programmes under the department, including Transport Engineering Professional Services (TEPS), Physical Works Supplier Panels (PWSP) and working closely with the team and key stakeholders to ensure compliance with requirements, maintain and manage effective programme administration tasks.This role will also be responsible for the collation of reports and other communication requirements to ensure that appropriate and critical information is shared with the right stakeholders at the right times.Key Responsibilities:Able to adapt existing tools and templates to provide the required insight, control and discipline to successfully deliver the programme and its projects.Organise and administrate key governance forums and groups, including issuing agendas, reports, meeting set up, and room bookings.
Coordinate and prepare materials for programme control meetings, as well as minutes and actions.Work collaboratively with programme manager, programme control group and project managers to track and monitor monthly risk and issue registers.Provide clear and effective communication to stakeholders in various forums and written channels.Produce regular and ad hoc reports (as required) and as directed by the delivery and programme managers.Minimum Requirements:Minimum of 5 years' recent experience in team administration and programme or project coordination.High level of understanding of programme and project governance, and ability to apply organisational Project Management Framework.A relevant tertiary qualification.Desirable but not essential would be a relevant industry-recognised tertiary qualification in project management.At AT, we embrace inclusion and fully support building a diverse workplace where people come first and we feel safe, respected, valued, and supported, inclusive of our differences.
Our values are more than just words - they are integral to everything we do: Manaakitanga - We care, Tiakitanga - Safe with us, Whanaungatanga - We connect, Auahatanga - Better, bolder, together.In addition, we also offer:Investment in your professional development and training.Opportunity for greater leadership and accountability.Modern CBD (Wynyard Quarter) waterfront-based office.Paid parental and partner leave.Study assistance.Health and Wellbeing benefits.Professional memberships.AT recognises that you might be perfect for this role even if you don't have all the requirements above.
We also offer flexible working arrangements and are happy to discuss this further.Please apply providing your updated CV along with a cover letter summarising how you meet the requirements of the role.Location(s): Western Auckland, Central Auckland, South Auckland, North Auckland, East Auckland, Waiheke and Great Barrier Islands.Expertise: Administration, Analyst, Contract Management, Coordinator, Customer Service, Engineering Traffic, Personal Assistant/Secretarial, Project Management Engineering, Project Management Support, Quality Assurance, Stakeholder relationships.
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