Administrative Assistants (Administration & Office Support) Looking for a role where you'll be the behind-the-scenes hero for our teams and partners? From processing quotes & orders (procurement) to working with vendors, your organisation, time management and friendly approach will ensure everything stays on track. If you're someone who enjoys supporting others and getting things done efficiently, this role is a perfect fit. The Instillery is an award-winning 100% Kiwi owned company headquartered right here in Aotearoa. We're a technology company that provides multi-disciplined professional services and business consultation across infrastructure, applications, cloud, security and modern work solutions to some of New Zealand's best organisations. We are looking for a Shared Services Coordinator to come join us and really make a difference. A day in the life of a Shared Services Coordinator will involve Preparing and updating customer quotes, managing renewals, and overseeing the receipt, dispatch, and record-keeping of goods. Sourcing vital information for RFPs, managing client documentation, and expertly coordinating sales-related documents and bookings. Processing work, assisting with queries and proposals, managing professional opportunities, and fostering positive vendor relations. Maintaining CRM and documentation, providing system support, and diligently reporting on rebates while actively seeking opportunities for process improvements. Underpinning all of this is the beauty of working with an incredible NZ team of real people passionate about what we do - solving big problems, partnering with intent, seeking the best global technology and delivering quality outcomes. We ask why. We pride ourselves on our team culture, being easy to get along with, having fun while we work hard and love our brand. You'll also be paid well, have cool offices, get your birthday off, and be able to work flexibly, all with a purpose for what we are doing. To stand out from the crowd and fit in here you will have: 3-5 years of procurement and administration or coordination experience Very good relationship, communication and customer service skills Experience in understanding quoting, margins, and cost of goods is preferred Superb Excel and Word skills Exposure to IT Vendor & MSP platforms advantageous If this sounds like you and you think you've got what it takes, we'd love to hear from you! Your application will include the following questions: Which of the following statements best describes your right to work in New Zealand? Do you have experience in administration? What's your expected annual base salary? Report this job advert Don't provide your bank or credit card details when applying for jobs. #J-18808-Ljbffr
