Napier City Council is seeking a highly skilled Administrator to join our busy Finance Team, providing essential administrative support to the Chief Financial Officer (CFO). This role involves personal assistance to the CFO and managing contract administration to bolster our Procurement team. Additionally, you'll be expected to provide backup support for the Executive Director of Corporate Services.
As the Personal Assistant to the Chief Financial Officer, you'll need strong time management and prioritisation skills. Your responsibilities will range from managing the CFO's inbox, schedule, and events to overseeing contract and tenderadministration.
Key Responsibilities: Manage and coordinate the Chief Financial Officer's inbox, schedule, and events. Draft correspondence and responses on behalf of the CFO. Assist in meeting preparation and follow-up actions, including minute-taking and distribution. Arrange travel bookings. Ensure accuracy and currency of all contracts recorded in the register. Upload tender documents onto GETS (Government Electronic Tender Service). Support tender processes and supplier engagements. Monitor and manage the procurement mailbox. To excel in this role, candidates should possess: National Diploma Level 5 or equivalent knowledge. Experience in Personal Assistant, Legal Secretarial, Contract Administration, or Analytical roles. Proven ability in diary and meeting management. Experience in handling correspondence efficiently. Familiarity with the preparation of Council papers, including drafting agendas and minutes. This is a permanent part time opportunity, 30 hours per week across Monday to Friday.We will be interviewing applications as we receive them and may close the role when we have found the right person.
About Us Join the dynamic team at Napier City Council, where we pride ourselves on excellence, integrity, and sustainability, while delivering exceptional customer and community service. As one of Napier's most sought-after employers, we offer more than just a job. How about exclusive retail discounts, discounted medical insurance, and a generous 5 weeks of annual leave after just 2 years of service?
We're not just any employer – we're an equal opportunity employer. We celebrate diversity and warmly welcome applications from candidates of all backgrounds. Our commitment to inclusivity extends to our recruitment process, where we strive to break down barriers and create an environment where every employee can flourish and bring their best. If you require any accommodations or adjustments to ensure a smooth application or interview process, please let us know. Our dedicated People & Capabilitiesdepartment is here to make reasonable adjustments, ensuring a fair and accessible recruitment experience for all.
Before joining our team, our preferred candidates will undergo thorough pre-employment screening. Rest assured, this includes drug testing to ensure a safe and healthy workplace. Some roles may also require health screening.
At Napier City Council, we play a vital role in Civil Defence emergencies, and that means everyone on our team may be called upon to support the response. It's an opportunity to make a real difference in our community.
Don't miss out on the chance to be a part of our exciting team at Napier City Council. Apply today and discover a rewarding career where your skills and contributions are valued.
Please visit Napier City Council Careers website to see full job description
Job Description -Personal Assistant to Chief Financial Officer
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