**Job Title: Office Manager - Work from Home** **Company: R.R. Donnelley & Sons** **Location: Nelson, Nelson, NZ** **Job Type: Part-Time** **Seniority: Associate Level** **Years of Experience: 3** **Deadline to Apply: ******** ** --- ### Job Description R.R. Donnelley & Sons is seeking a dedicated and organized Office Manager to join our team in a flexible and dynamic work-from-home environment. The ideal candidate will bring a strong background in office administration and management, with a minimum of three years of relevant experience. This role is crucial to supporting the operational needs of our team by ensuring efficient administrative processes, maintaining a positive workplace environment, and facilitating effective communication across various departments. ### Key Responsibilities 1. **Office Administration:** - Oversee daily office operations and ensure that all administrative tasks are completed accurately and efficiently. - Manage office supplies and inventory, making necessary purchases and stock adjustments. - Implement and maintain organizational systems and protocols to enhance workflow. 2. **Communication and Coordination:** - Act as the primary point of contact for internal and external communications. - Schedule and coordinate meetings, prepare agendas, and record minutes as necessary. - Facilitate communication between team members and departments to promote collaboration and transparency. 3. **Data Management and Reporting:** - Utilize data to inform decision-making and drive strategic initiatives. - Prepare regular reports on office performance metrics and present findings to management. - Support the implementation of data-driven projects and track progress indicators. 4. **People Management:** - Assist with onboarding new team members and ensure they have access to necessary resources and training. - Support a positive and productive work culture by fostering employee engagement and resolving conflicts when necessary. - Implement employee feedback mechanisms and respond to team needs promptly. 5. **Policy and Compliance:** - Ensure compliance with company policies and local regulations as they pertain to office management and employee relations. - Maintain confidentiality and integrity in managing sensitive company and employee information. 6. **Project Management:** - Assist with coordinating special projects and initiatives as directed by senior management. - Monitor project timelines and deliverables to ensure deadlines are met. ### Requirements **Experience and Education:** - Minimum of 3 years of experience in an office management or administrative role. - Bachelor's degree in business administration or a related field is preferred but not mandatory. **Personality Traits:** - Hardworking and dependable individual with a proactive approach to work responsibilities. - Reliable team player who contributes positively to the work environment and meets commitments. **Soft Skills:** - Strong decision-making skills with the ability to assess situations and recommend actionable solutions. - Excellent people management skills with the capacity to inspire, guide, and motivate team members. **Technical Skills:** - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software. - Experience using data analysis tools and project management software is a plus. **Working Environment:** - A remote working setup that emphasizes data-driven decision-making and strategic initiatives. Ability to leverage technology for effective collaboration is essential. ### Benefits - Comprehensive dental insurance to support your health and well-being. - Paid sick leave to ensure work-life balance and personal care. - Opportunities for travel as part of professional development and company initiatives. ### Equal Opportunity Statement R.R. Donnelley & Sons is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, or disability. --- We invite qualified candidates to apply for this fantastic opportunity to join our growing team. If you possess the required skills and experience, we look forward to receiving your application!How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.