**Job Title: Office Manager - Work from Home**
**Company: Host Hotels & Resorts**
**Location: Tauranga, Bay Of Plenty, NZ**
**Job Type: Part-Time**
**Seniority: Associate Level**
**Years of Experience: 4**
**About Us:**
Host Hotels & Resorts is an innovative leader in the hospitality industry, dedicated to providing exceptional experiences for our guests and fostering a supportive and collaborative work environment for our team. We are seeking an enthusiastic and self-motivated Office Manager to join our team remotely in Tauranga, Bay Of Plenty.
**Job Overview:**
As the Office Manager, you will play a pivotal role in ensuring our administrative operations run smoothly and efficiently. This position requires a self-starter who is hardworking, with strong analytical capabilities and excellent time management skills. You will be responsible for coordinating office procedures, maintaining organizational systems, and providing support to various departments.
**Key Responsibilities:**
- **Administrative Support:** Provide comprehensive administrative support to management and team members, including managing schedules, preparing reports, and handling correspondence.
- **Office Coordination:** Oversee daily office operations, ensuring a productive and organized remote work environment, including managing virtual meetings and coordinating team activities.
- **Financial Management:** Assist with budgeting, invoice processing, expense tracking, and financial reporting; ensure adherence to company financial policies.
- **Project Management:** Collaborate with cross-functional teams on various projects; develop timelines, assign tasks, and track progress to ensure timely completion.
- **Documentation Management:** Maintain and organize files, records, and documents in a secure and easy-to-access manner; ensure all information is up-to-date and compliant with company policies.
- **Communication Liaison:** Serve as the main point of contact for internal and external communications; draft and edit communications, and respond to inquiries professionally and promptly.
- **HR Administration:** Support HR functions such as onboarding new employees, maintaining employee records, and assisting with performance review processes.
- **Continuous Improvement:** Identify areas for process improvement and efficiency; implement solutions to enhance workplace productivity, while embracing a culture of ongoing learning and development.
- **Additional Responsibilities:** Undertake other administrative duties or special projects as assigned.
**Requirements:**
- **Education:** Associate degree in Business Administration, Management, or a related field preferred.
- **Experience:** A minimum of 4 years of experience in an office management or administrative role, preferably in the hospitality or service industry.
- **Personality Traits:**
- Independent: Able to work autonomously and make informed decisions without constant supervision.
- Hardworking: Demonstrate a strong work ethic and willingness to go above and beyond to achieve departmental goals.
- **Soft Skills:**
- Strong analytical skills with the ability to assess data and make data-driven decisions quickly.
- Excellent time management skills, including the ability to prioritize tasks effectively and meet deadlines consistently.
- Proficient communication skills, both written and verbal, tailored for a remote setting.
**Benefits:**
- Remote work flexibility to balance your personal and professional life.
- Access to a comprehensive retirement plan to help you prepare for the future.
- Parental leave policy that supports employees during significant life changes.
**Working Environment:**
At Host Hotels & Resorts, we foster a culture of ongoing learning and development. We prioritize personal and professional growth, providing opportunities for employees to enhance their skills and advance their careers.
**How to Apply:**
Interested candidates are encouraged to submit their application, including a resume and cover letter, detailing their relevant experience and motivation for applying to the position. The deadline to apply is **October 2, 2024**.
**Equal Opportunity Statement:**
Host Hotels & Resorts is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Join us at Host Hotels & Resorts and be a part of a dynamic team dedicated to exceeding expectations!How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
