**Job Title:** Office Manager
**Company:** Expeditors International of Washington
**Location:** Dunedin, Otago, NZ
**Job Type:** Part-Time
**Seniority:** Associate Level
**Years of Experience:** 4
**About Us:**
Expeditors International of Washington is a global logistics company dedicated to providing innovative solutions and exceptional service to our customers. We pride ourselves on a work culture that emphasizes understanding, empathy, and collaboration across all levels of the organization. Join our team and contribute to our mission of delivering excellence.
**Job Overview:**
We are seeking a reliable, passionate, and detail-oriented Office Manager to support our operations in Dunedin, Otago. The ideal candidate will possess strong problem-solving abilities, creativity, and a commitment to maintaining a positive work environment. As an Office Manager, you will play a crucial role in ensuring the smooth daily operation of our office and supporting our team in reaching their goals.
**Key Responsibilities:**
1. **Administrative Support:**
- Manage daily office operations and ensure a productive work environment.
- Coordinate and oversee administrative functions, including scheduling, communications, and record-keeping.
- Assist in the preparation of reports, presentations, and other documentation as needed.
2. **Facility Management:**
- Oversee office maintenance and manage relationships with service vendors.
- Ensure that the office environment is well-organized, safe, and conducive to productivity.
- Implement and enforce office policies and procedures to improve efficiency and effectiveness.
3. **Financial Administration:**
- Assist with budgeting and expense tracking; manage office supply inventory and orders.
- Process invoices and payments in coordination with the finance department.
- Generate financial reports and assist in audits as required.
4. **Team Coordination:**
- Serve as the primary point of contact for all team members regarding office-related matters.
- Facilitate effective communication between different departments and staff members.
- Support onboarding processes for new employees and coordinate training sessions.
5. **Problem-Solving & Creative Solutions:**
- Identify and address office challenges, implementing solutions to enhance workflow.
- Innovate administrative processes to improve team productivity and morale.
- Organize team-building activities and other events to foster a positive office culture.
6. **Compliance and Record Keeping:**
- Ensure compliance with local regulations and corporate policies.
- Maintain accurate and up-to-date employee records, office documentation, and compliance files.
- Support health and safety initiatives to ensure a secure workplace.
**Requirements:**
- **Education:** Bachelor's degree in Business Administration, Management, or a related field is preferred.
- **Experience:** A minimum of 4 years in an office administration or management role.
- **Technical Skills:** Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software. Experience with accounting software is a plus.
- **Personality Traits:**
- Reliable and punctual, demonstrating a strong work ethic.
- Passionate about delivering exceptional service and supporting a positive work environment.
- **Soft Skills:**
- Strong problem-solving skills with the ability to think critically and creatively.
- Excellent communication and interpersonal skills, with a focus on empathy and understanding.
- Effective organizational and multitasking capabilities, able to prioritize tasks in a variety of situations.
**Benefits:**
- Disability insurance
- Remote work flexibility
- Parental leave
**Working Environment:**
At Expeditors, we prioritize understanding and empathy in all interactions. We believe that fostering a supportive work culture enhances collaboration and drives success. Our team members are encouraged to express creativity and problem-solving abilities in their roles.
**Application Deadline:**
Please submit your application by October 4, 2024.
**Equal Opportunity Statement:**
Expeditors International of Washington is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
