Office Management (Administration & Office Support)About SEG:SEG is a dynamic building services consultancy with a small, dedicated team of five professionals. We specialize in providing expert advice and solutions in the field of building services engineering. Our focus is on delivering high-quality services to our clients, ensuring their projects are efficient, sustainable, and compliant with industry standards.Position Overview:We are seeking a proactive and organized Office Manager to join our team. In this role, you will be responsible for the smooth day-to-day operations of our office. You will manage administrative tasks, handle financial processes using Xero, and oversee project management using WFmax software. Your role will be pivotal in supporting our team and ensuring our office runs efficiently. The position is part-time, 10-15 hours per week, working in the office and/or remotely.Key Responsibilities:Office Administration: Manage daily office operations including handling correspondence, scheduling meetings, and maintaining office supplies.Financial Management: Use Xero software to manage accounts payable/receivable, process invoices, track expenses, manage payrun, and assist with financial reporting.Project Coordination: Utilize WFmax software to support project management activities, including tracking project timelines, budgets, and deliverables.Staff Support: Provide administrative support to the consultancy team including assisting with documentation, preparing reports, and coordinating client communications.Office Systems Management: Maintain and improve office systems, ensuring that administrative processes are efficient and effective.Client Liaison: Act as the first point of contact for clients, managing inquiries and maintaining positive client relationships.Compliance: Ensure the office operates in compliance with company policies and industry regulations.Qualifications and Skills:Proven experience in office management or administrative roles.Proficiency in Xero software for financial management.Familiarity with WFmax or similar project management software.Strong organizational and multitasking abilities.Excellent communication and interpersonal skills.Ability to work independently and as part of a small team.Attention to detail and problem-solving skills.Proficiency in Microsoft Office Suite (Word, Excel, Outlook).Why Join SEG?Be part of a small, supportive team in a dynamic and growing industry.Opportunity to take on a role with diverse responsibilities and autonomy.Work in a collaborative environment where your contributions are valued.Competitive hourly rate and benefits package.How to Apply:Please submit your resume and a cover letter outlining your relevant experience to ****** look forward to hearing from you.Your application will include the following questions:Which of the following statements best describes your right to work in New Zealand?Do you have experience in administration?Which of the following Microsoft Office products are you experienced with?Do you have experience using Xero?Do you have previous invoicing experience?
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