Join us as an Office Manager to lead a dynamic team, drive marketing efforts, and ensure smooth operations in a fast-paced environment!
22nd November, 2024 We are seeking an experienced Office Manager to lead our administrative operations and drive team success.
The Office Manager ensures smooth daily operations, manages workloads, oversees tender processes with estimating teams, and supports senior management through effective organisation. This role is key to maintaining administrative efficiency, driving marketing efforts, and delivering exceptional customer service.
Key Responsibilities:
Team Leadership - Lead and support a team of two direct reports, managing workloads and schedules.
Administrative Oversight: Oversee job acceptances, tender documents, and project coordination. Update Smartsheets, spot-check job specifications, and back up reception tasks for quotes and invoices.
Customer Interaction: Engage with customers, coordinate quotes, address discrepancies, and ensure accurate project details are documented and shared with the estimating team.
Executive Assistance: Provide executive assistance to senior management.
Marketing Management: Manage marketing campaigns, including social media, emails, and builder events.
What We're Looking For:
Strong command of English, both written and verbal.
Minimum of 3 years of leadership experience, with proven team management skills.
Solid work history demonstrating reliability.
Experience in tender document management, project coordination, and administration.
Excellent multitasking and organisational skills, with a keen eye for detail.
Experience with tender documents, invoicing, and CRM/administrative systems.
Why Join Us?
This is an exciting opportunity to take on a key leadership role in a collaborative, fast-paced environment. If you thrive on multitasking, problem-solving, and making an impact, we want to hear from you!
Please note: This role does not offer sponsorship, neither overseas nor onshore. Applicants must currently reside in New Zealand and be a NZ/Australian resident or citizen. Only candidates with relevant experience will be contacted due to the high volume of applications.
To Apply:
Recruit NZ, part of People Inc, specializes in recruitment for small to medium local NZ businesses and has been New Zealand's premier recruitment agency since 2008.
If you are interested in this exciting opportunity, please submit your CV, a cover letter, and highlight your relevant experience and why you are interested in joining the team.
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