Office Management (Administration & Office Support)
A motivated self-starter, someone who likes a variety of tasks, works to deadlines and manages competing demands effortlessly. A Xero hero, working with customers and our internal Team to deliver excellent and efficient services. Someone who is keen to learn, adapt and grow with our business.
About the role You will support the CEO and key business stakeholders in achieving profitable company growth through timely management, administration, and support service activities across the business. Your infectious and engaging style will help you build positive relationships with netQ customers, stakeholders, vendors, and distributors to support timely invoicing and payment of netQ contracted services. In a nutshell, you will be our go-to person and the heartbeat of the Team.
Key Responsibilities Manage and maintain Xero
Monthly timesheets, TIL, leave, and expense claims are actioned by month-end
Payroll, PAYE and GST are completed on time
Credit card transactions and receipts are tracked
Managing Bank accounts
Cash flow management
Monthly financial Board reporting
Accounts Payable & Receivable Monthly invoicing processes for services is coordinated and managed at month-end
Contact point for all billing queries
Rebate management and follow up
Overdue accounts receivable is tracked and managed
General Office Management Tasks Managing office conditions, security and resolving property-related queries or issues with the building manager
Managing office cleaning services
Business communication and reminders to staff
Ensuring office supplies are available (tea, coffee, sanitary services, stationery, apparel)
Travel booking and administration
The key contact point for staff needs and requirements
Other activities as identified by the Leadership team from time to time
Coordinating office/social/team functions/awards and events including catering
External event management and coordination, including venue hire and catering of events
Coordination of marketing activities to support Sales growth
Skills and Experience You take pride in your work, demonstrating a professional work ethic. You demonstrate a passion for results, and invest the energy and effort required to achieve them, setting and accomplishing challenging KPI's and stretch objectives.
You actively contribute both ideas and skills towards the improvement and efficiency of the company's processes and procedures, and you are a team player who actively contributes to a high-performing, collaborative and engaging team culture.
Proven office management and accounts experience
Proficiency with accounting software packages, ideally Xero
Office365 experience – Outlook, Word, PowerPoint and Excel
Highly organized; great attention to detail
Proven relationship building and customer service skills, excellent communicator
Hands-on; a team player with a "can-do" attitude
About netQ netQ is an architect led I.T. organisation, established in 2015 by a group of like-minded architects, looking to lift the minimum standard in the New Zealand connectivity market. Our culture is reflective of our People, how we operate and how we aspire to be recognised.
Your application will include the following questions:
Which of the following statements best describes your right to work in New Zealand?
How many years' experience do you have as an office manager?
Do you have experience in administration?
Do you have experience using Xero?
How many years of accounts receivable experience do you have?
How many years of payroll experience do you have?
Do you have previous invoicing experience?
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