Office Management (Administration & Office Support)We are seeking an experienced and passionate Office Manager / Executive Assistant to provide high-quality business support to the Director and the Boostnest team.
This fast-paced role involves a variety of duties and challenges, ideal for someone who can work intuitively, proactively, and with dexterity.
You will manage diverse tasks with ease and juggle competing priorities effectively.About Us:Boostnest Chartered Accountants Ltd is an energetic and passionate practice based in the heart of Wellington CBD.
We pride ourselves on providing businesses with a fresh boost while generating wealth and securing futures for our clients.
As a result-based organisation, we strive to create a supportive and dynamic work environment within our small team.Responsibilities:Managing the office and office needsOrganising meetings and managing diariesOrdering stationery and maintaining office suppliesHandling phone calls and queries professionallyWorkflow management and invoicingSocial media and website updatesCreating proposals and onboarding new clientsLead management and client communicationClient questionnaires, document generation, and managementDatabase managementManaging the Learning Management System & Team Training ProgramProcessing bank payments, bill payments, and practice invoicingManaging client payrolls using Xero accounting softwareIdeal Candidate:Self-motivated team player with a results-driven, can-do attitudeThrives under pressure with a calm and solution-based approachPassionate about administration and team supportAt least four years of administrative and office management experienceExcellent verbal and written communication skillsExperience with Office 365 + Office SuitePreferred but not essential: Experience with SharePoint, Xero / Workflow Max, Mac OS, and ProposifyRequirements:Strong attention to detail and ability to prioritise and coordinate multiple activities at onceUnderstanding of client confidentialityProblem-solving skillsAbility to read minds (just kidding, but strong intuition is a plus!
)Team Member Support:We support our team members in achieving their professional goals, offering training in Xero to achieve advisor certification and other career development opportunities.Remuneration:Minimum starting rate of $28 per hour, based on skills and experience.
After 12 months, we contribute $60 per month for health insurance and provide an additional 4 annual leave days to be taken over summer.
We also cover the cost of public transport to work and reimbursement for cellphone costs.The Process:We are looking to onboard a new team member as soon as possible.
Resumes will be reviewed upon receipt, and interviews will be arranged via email.
Candidates should expect to complete a DISC analysis profile as part of the consideration for the role.Employer Questions:Your application will include the following questions:Which of the following statements best describes your right to work in New Zealand?How would you rate your English language skills?Do you have experience using Microsoft Word?Do you have experience in administration?Do you have previous invoicing experience?Timeline:We are looking to fill this role for a start date in early to mid-January 2025.How to Apply:If you are an experienced administrative professional looking for a dynamic role in a vibrant office, we would love to hear from you.
Apply now to join the Boostnest team and contribute to our mission of boosting businesses and securing futures.Take the time to understand who we are and we look forward to receiving your application.Letters and applications addressed "to whom it may concern" or "hiring manager
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