Lakeland Steel Limited is looking for a part-time highly organised Administrator to join our team at our Morbark site based in Rotorua. The successful candidate will provide administrative support to ensure the smooth operation of our office.We require a person with:Previous administration experienceA high level of attention to detail and problem-solving skills.Organisational skills with the ability to plan and prioritise workload.Self-motivator with strong communication skills, both written and verbalHigh proficiency in Microsoft Office, especially in Excel and WordApproachable and engages well with othersDUTIES AND RESPONSIBILITIES:Prepare timesheet spreadsheets for payrollData entry of staff leave requests and updating leave calendarData entry of creditors invoices, reconcile purchase orders to creditors invoices, & reconcile monthly creditor statements for review by Management and paymentsAnswering customer calls and assistancePreparation of accounts receivable invoicing, making amendments as required, liaising with clients for purchase orders, communicating with Management on finalising invoicing.Prepare monthly payment claims for projects requiring progress paymentsLiaise with Management and clients in relation to invoicing queries and overdue accounts.Complete overseas shipping documentationData entry of consumables worksheetsGeneralised data entry and errands as requiredPurchasing stationery and other consumables as requiredRaising Purchase Orders and creating jobsAssisting with inwards and outwards goods as requiredAssisting with stock take as requiredAssistance with Health and Safety complianceMotor vehicle and plant recordsStreamlining current processes & proceduresBinding, Filing, Typing and Scanning/Copying documentationOther general duties as requested by Management and AccountsREQUIREMENTS & SKILLSAccounts payable and receivable experienceGeneral administration experience, preferably 2+ yearsIntermediate skills in Microsoft Office including word, excel and outlookAbility to work independently and as part of a teamExcellent communication, organizational, and time management skills
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