Office Management (Administration & Office Support) Are you an organisational guru with a knack for keeping things running smoothly?
ASbuilders is on the hunt for an admin superstar to join our vibrant team and help us build dreams from the ground up.
If you thrive in a fast-paced environment and love turning chaos into order, we want you on our team!
Position: Office Administrator Location: Rotorua Job Description and Objectives Office Admin Job Brief: We are looking for a reliable Office Administrator.
You will undertake administrative tasks and ensure the rest of the staff has adequate support to work efficiently.
The tasks will include bookkeeping, marketing, HR, and assistance to the Executive team.
The ideal candidate will be competent in prioritising and working with little supervision.
They will be self-motivated and trustworthy.
The office administrator ensures the smooth running of our company's offices and contributes to driving sustainable growth.
What We Offer: Celebrate rewards and wins Clothing & Uniform Top pay rates depending on skills, qualifications and experience.
A Paid day off for your birthday.
A team that looks after you.
A company culture that means you'll enjoy coming to work every day.
Incentive scheme and environment that encourages excellence.
Progression/growth development coaching Responsibilities of Office Admin Assist in checking all projects and evaluate the progress.
Assist in finalising KPA, KPI, formalise and document the process of how we build our homes.
Assist in finalising a process so it can be easily followed.
Formalise our pre and post walkthrough inspection forms, formalise our quality control forms for each trade.
Communications and marketing for ASbuilders: Website, social media, events, community initiatives, signage.
Weekly client communication and updates through our Project Management System.
Updating and following software, uploading client information, imputing photos if needed, completing change orders.
Create vendor list and contact information for all our vendors to improve efficiency of ordering and growth of our company.
Create monthly social media promotional posts on the products we can provide.
Manage all colour boards, products and samples for clients, agents and potential customers.
Organise social events in the show homes.
Create a welcome package for clients after a home is completed.
EA/Admin Responsibilities Manage Director diary/Book appointments where required.
Manage/oversee all company diaries/Book appointments where required.
Manage and distribute incoming mail/Emails and other material for Company.
Coordinate the filing of documents (electronic) on behalf of the Company and their team.
Suggest/Order gift baskets as required for clients.
HR Responsibilities Write job descriptions and advertise vacancies.
Write up questions for interviews that are relevant to the role.
Review applications and shortlist & Action all correspondence to applicants.
Perform the first round of interviews & Action all correspondence to applicants.
Arrange Face to Face Interview (Group).
Arrange Trial Day information and be the point of contact.
Edit and send contracts.
Arrange building access, order shirts, arrange tech setup.
Gather new employee info and liaise with bookkeeper to have them set up for payroll.
Create and courier out Information packs to potential clients where required.
Create and courier out Welcome box to new clients.
Coordinate the filing of documents (physical and electronic) on behalf of the Director/Company and their team.
Raise all sales invoices/credits/Repeating.
Take customer payments via Credit Card.
New client audit (contracts signed and returned; payments taken).
Arrange customer account to be closed.
Marketing Responsibilities Post weekly to our social media channels following the TPB Social Media Playbook.
Coordinate and schedule meetings at a rate of 2 per month of new contacts.
Update website regularly.
Update clients on (CRM) daily if needed.
Application Questions Your application will include the following questions: Which of the following statements best describes your right to work in New Zealand?
How many years' experience do you have as an office administrator?
How many years of bookkeeping experience do you have?
Do you have experience in administration?
How many years of payroll experience do you have?
Do you have previous invoicing experience?
Which of the following Microsoft Office products are you experienced with?
Do you have customer service experience?
Note: Don't provide your bank or credit card details when applying for jobs.
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