Bramwell Bate Limited – Hastings, North Island
Bramwell Bate Lawyers are looking for a client-focused legal secretary to join our team. This is a great opportunity for someone who likes a varied role, is keen to continue developing their legal secretarial skills, and wants to learn from the best at one of Hawke's Bay's most highly regarded law firms with a broad and busy regional practice.
We value diversity and inclusion and are dedicated to fostering a work environment that reflects these principles. Joining our team means working alongside high-performing professionals from a wide variety of backgrounds, each bringing unique experiences and perspectives that enrich our workplace.
We are looking for someone who sets high standards for themselves and understands the needs of both external and internal clients. We have a warm and friendly team, who enjoy a lot of laughs and help each other out when needed.
The right person may bring with them a background in professional services or real estate, or simply be looking for a change.
Job Overview
We are seeking a highly organised and detail-oriented Legal Secretary to support our busy team of commercial and property lawyers. This role is ideal for a proactive and experienced legal secretary who can handle a fast-paced environment, ensuring the smooth management and oversight of our commercial and property law matters.
Key Responsibilities
Document Preparation: Draft, edit, and proofread legal documents and correspondence.
Relationship Management: Act as the first point of contact for clients, handling queries and correspondence in a professional and friendly manner.
File Management: Maintain accurate and organised digital files, ensuring compliance with data protection and confidentiality.
Schedule Management: Manage Associates' schedules, including client appointments, meetings, and business-related travel.
Billing: Prepare invoices, manage disbursements, and handle financial transactions related to matters.
Property Transaction Support: Assist with property searches, registrations, and liaise with external stakeholders, including local Councils, as required.
AML: Administer AML and compliance requirements according to legislation.
Other Administrative Duties: General administrative support, including scanning, photocopying, and mailing documents.
Requirements
Experience: Prior experience in an office or administrative role, preferably within a legal, real estate, or commercial setting.
Skills: Excellent organisational, communication, and interpersonal skills.
Technical Proficiency: Strong proficiency in Microsoft Office Suite, legal billing software, and case management systems, and familiarity with AI-assisted tools.
Attention to Detail: Exceptional accuracy in document preparation.
Proactive Attitude: Ability to manage tasks independently, anticipate the needs of the team, think on your feet, and remain calm under pressure.
Benefits and Perks:
Flexibility on offer with local hybrid work policy with opportunity for role to be full-time or part-time down to 35 hours across five days.
Competitive market remuneration package
Paid health insurance
Supportive, fun, and social team that operates with a "trust" based system, leaving you to work independently and autonomously, but providing support when needed.
How to Apply
To apply, please send your CV along with a few paragraphs about yourself. Share the type of role you're seeking and let us know why you feel you'd be a fantastic addition to our team. This will also give us insight into your written communication skills.
We are reviewing applications as they come in and will close this vacancy once we find the ideal candidate.
#J-18808-Ljbffr