• Career Development + tertiary study benefit.
• Family friendly employer + on-site childcare providers.
• Open to flexible work arrangements.
• Salary + 6.75% superannuation + five weeks' annual leave (Pro rata).
The role/Te mahi We have two opportunities for proactive, organised, and enthusiastic people to join our Administration team in the Division of Humanities.
As a Lead Administrator, you are pivotal in supporting a Head of School by coordinating professional services for the academic units' smooth and efficient daily functioning.
This role implements applicable policies and business plans to ensure the realisation of the School's strategic objectives and goals. You will deliver outstanding experiences for students and staff within your portfolio by providing guidance and leadership to a team of Administrators.
The role will require you to:
• Communicate regularly and work closely with the Head of School.
• Implement policies and business plans to ensure strategic objectives and goals are met.
• Develop a working knowledge of your team's day-to-day administrative tasks and University of Otago systems and processes.
• Ensure your staff are appropriately trained, equipped, and supported to fulfil their roles.
• Work continuously to improve systems and processes.
You will work alongside experienced Lead Administrators and as part of a supportive leadership team.
The successful candidate will have:
• Significant experience in a busy and/or complex administration environment.
• The ability to be calm, adaptable and flexible in a fast-paced environment.
• Strong communication skills and the ability to deal with a range of people.
• A positive team approach that is solutions-focused.
• Strong Microsoft Office skills.
You will be a highly organised self-starter who enjoys problem-solving and is excellent at building and maintaining effective relationships with academic and professional colleagues, and students.
Your relationship-building skills will be important, ensuring that you become the trusted point of contact for a range of students, staff, and visitors.
About our team/Mo te tima
Lead Administrator roles are part of Divisional Services & Administration, a team of highly skilled professional staff responsible for delivering an outstanding student and staff experience through high-quality, effective service delivery to the University's internal and external customers.
We have one full-time (37.5 hours), and one part-time (0.7 FTE / 26.25 hours), permanent positions available, located in Dunedin.
You must have the right to live and work in New Zealand to apply for these positions.
The appointment range for a Lead Administrator is $70,602 to $76,668. Top of Range $82,849.
Candidates who successfully make the final stages of the recruitment process will be required to undergo a safety check.
Specific enquiries may be directed to Mrs Kath McGilbert, Divisional Senior Manager, via the contact details below.
Application/Tono To submit your application please click the apply button. Applications quoting reference number 2400601 will close on Sunday, 28 April 2024.
Applications will be considered as they are received. The University reserves the right to close this vacancy at any time.
Additional Information Note: If appointed to a part-time position, the salary range for this role will be the pro-rata equivalent of the annual full-time salary range listed. Salary Level and Range Level 6 (Range of Appointments $70,602 to $76,668, Top of Range $82,849)
Organisation Organisation Client Services (Humanities)
Job Function Job Function Administrative and Operations Management
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