Job Title: Facilities Coordinator
Position Purpose: To provide skills and apply knowledge to the level that is appropriate to the training, experience and qualifications required to be eligible as an Associate Member of the Facilities Management Association of New Zealand (FMANZ), ensuring that all work performed safely and complies with all relevant Health and Safety and Statutory regulations and standards.
Responsibilities:
Conduct OH&S inspections, arrange for contractor support for maintenance, overhauls and installations of University mechanical services and equipment.
Carry out surveys, data collection and input, and attend to inspections in support of planned preventative maintenance with the Facilities Services Team.
First point of call for the Campus Services Facility Maintenance team, interfacing with all external and internal customers relating to the execution of Planned, Preventative and Corrective maintenance.
Manage and maintain MAXIMO capturing all preventative and reactive work orders for the site.
Coordinate contractors and suppliers ensuring compliance with statutory regulations and standards.
Conduct site inspections and liaise with subcontractors to ensure work is completed to satisfaction.
Respond to maintenance emergencies on Campus, ensuring minimization of harm to people and disruption to University activities.
Review and approve MAXIMO work and requests including final reviews when work is complete.
Monitor job requests, provide campus services manager with data spreadsheets and follow up contractors to ensure completion.
Foster and maintain positive working relationships with clients, subcontractors, suppliers and consultants.
Qualifications and Experience:
Formal tertiary qualifications in building/project/facilities management related discipline.
Training in current OH&S, QA and ideally environmental legislations and systems.
Minimum of current NZ motor vehicle license for operation of a manual vehicle - Class 1.
Knowledge of building services and general building maintenance.
Proficient in desktop applications such as Word, Excel, and Outlook.
Experience working in FM for two years or one year with an FM-related qualification at NZQA Level 4.
Capabilities:
Strong communication skills with the ability to work with and direct mechanical contractors.
Self-motivated and committed to continuous improvement.
Effective organizational skills and the ability to work independently and as part of a team.
Understanding of health and safety obligations under the health and safety at work act 2015.
Pre-employment checks:
Requirement to pass a Criminal and Traffic Convictions (Security) Check performed by the Ministry of Justice.
Requirement to pass a Credit History and No Asset Procedure (NAP) Credit History Check performed by Equifax.
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