JOB DESCRIPTIONPositionFacilities AdministratorLocationWellingtonReports toFacilities Manager and FM National ManagerRole / Primary FunctionProvide full administrative support to the Facilities + Maintenance team.Finance support related duties, including:Processing invoicesExpense and debtor managementAccounts receivable/payable, accruals/arrears.General office and administrative duties as required to ensure the daily operations and best interests of the wider team are met, including:Assisting with reports and presentationsMonitoring central inbox, responding to correspondence related to facility issuesDrafting meeting minutes and other administrative documentsMonitoring inventory of office supplies, equipment, and facility-related consumablesMaintaining records of resource usage and costs for budgeting purposesKeeping up to date on FM projects and activities within the FM team.Key outputsPrimary functions of the role are being performed to a high standard.SafetyThe right person must ensure all activities undertaken are carried out in accordance with the Company's Health and Safety policies.Knowledge, skills and experience requiredExcellent organisation and financial administrative skills with the ability to manage workflow, priorities and meet deadlines.Excellent verbal and written communication skills.An ability to build strong working relationships.Intermediate level in core Microsoft packages, particularly Word, Excel, and Outlook. Other technical skills, eg familiarity with Xero, an advantage.Flexible, proactive approach with the ability to adapt within a changing environment.High level of accuracy, analytical/numerical ability and attention to detail.Strong work ethic, with a problem-solving mindset.Job description updatedDecember 2024The above information is intended to describe the general nature and level of work being performed and therefore does not imply that the duties/skills listed are the only duties/skills to be performed by the incumbent. From time to time, employees may be required to perform duties outside of their normal responsibilities as needed.
#J-18808-Ljbffr