Records Management & Document Control (Administration & Office Support) Job Title: Project Administrator - Whangarei Location: Northland, Whangarei Office, New Zealand Company: Precision Construction Day to Day Report: Construction Manager – Northland Employment Type: Full-Time Wages Company Overview: At Precision Construction, we're renowned for not just building quality homes but also developing great people. As leaders in residential construction in Auckland and Northland, we specialize in social housing, community developments, and high-end exclusive homes. Our dynamic "Team Blue" embodies a culture of teamwork, innovation, and excellence, constantly aiming higher to set industry standards. Job Purpose: The Project Administrator plays a pivotal role in supporting our Community Developments team in Whangarei, not only in helping them manage the projects they must deliver, but to help the team build and establish a new "Work Home" out of the new Whangarei office building. This is a hybrid position which demands a seasoned who thrives in fast-paced environment, values teamwork, and is happy being the lynch pin of project and office administration support to construction projects. Key Responsibilities: Project Coordination: Assist in planning and implementation of projects. Ensure that all aspects of the projects are organised as per the project and construction manager's requirements. Documentation Management: Handle project documents, including contracts, plans, and reports. Ensure all documentation is accurately maintained and adheres to company standards. Communication: Act as a liaison between project teams, clients, and external stakeholders. Maintain clear and consistent communication lines to ensure effective information flow. Schedule Management: Work with the Program Delivery Manager and the Northland Construction Manager to organise schedules, meetings, and appointments. Ensure deadlines are met and communicate any changes or updates in project timelines. Budget Assistance: Assist the relationship and information flow between the project and construction manager and the QS team by understanding monthly dates and information updates to the budget an ensure the information is timely and correct. Quality Assurance: Uphold the company's commitment to high-quality output by ensuring all project communications, information and documentation meets our standards. Safety Compliance: Manage the safety administration of projects managed by the Northland team. Qualifications and Experience: 3 – 5 years of experience in project management administration, preferably in either the residential or commercial construction industry. Procore super user status would be highly desirable. Proficient in Microsoft Office Suite including teams, SharePoint, and other project management software. Experience working in a functional matrix organisation structure where regional support is managed with the systems, processes and compliance standards of the overall company. Skills and Attributes: Team Player: Strong team ethic, embodying our 'We Do It Together' value. Relationship Builder: Ability to cultivate strong relationships, internally and externally. Highly Organised: Exceptional organizational and multitasking abilities. Proactive Innovator: Willingness to innovate and continuously improve processes. Safety-Conscious: Mindful of maintaining a safe work environment. Effective Communicator: Excellent verbal and written communication skills. Detail-Oriented: A keen eye for details, ensuring accuracy in all aspects of the role. Bias for Action: A personal drive to get things done and move things forward. What We Offer: Awesome opportunity to join at the beginning of the new Northland team's growth journey, and make your region thrive. A competitive remuneration package and flexibility to do some work from home. Opportunities for professional development as the business grows, so will your career opportunities. A vibrant, inclusive, and supportive team environment with strong and people focused leadership. The chance to work on a diverse range of high-profile social housing projects. A culture that genuinely values people, innovation, safety, and continuous improvement. Application Process: If you align with our values and have the skills and experience, we're looking for, we would love to hear from you. Please submit your resume and a cover letter detailing your relevant experience and why you would be a great fit for Precision Construction. Precision Construction is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Your application will include the following questions: Which of the following statements best describes your right to work in New Zealand? How many years' experience do you have as a project administrator? Which of the following Microsoft Office products are you experienced with? What's your expected hourly rate? Report this job advert Don't provide your bank or credit card details when applying for jobs. #J-18808-Ljbffr
