PA, EA & Secretarial (Administration & Office Support)This role is being recruited by Whanganui's boutique recruitment agency Outsourced Personnel - specialists in placing skilled office-based staff.Whatever your passion, Whanganui offers the perfect lifestyle fit. It's a town of culture, creativity and adventure surrounded by mountains, black sand west coast beaches and stunning landscapes. If you value work-life balance and affordable living with an easy commute to work, beautiful Whanganui is the place to be! With excellent infrastructure, schools, and connectivity, it's the ideal lifestyle without compromise.About Envirohaz:Established in 2004, Whanganui-based Envirohaz is recognised as an industry leader in hazardous substances compliance, consultancy, and training under the Health and Safety at Work (Hazardous Substances) Regulations 2017. Catering to businesses across New Zealand, the team of 13 provide tailored solutions for projects of all sizes, from straightforward tasks to complex challenges.Certification: Envirohaz holds one of the largest ranges of hazardous substances certification approvals in New Zealand. Their experienced team ensures businesses achieve compliance with ease, offering expertise from Cape Reinga to Bluff.Site Assessment: Their skilled professionals provide site-specific advice, supporting businesses ranging from small operations to large-scale gas, petrol, and chemical installations. Practical, high-quality guidance is their hallmark.Training: Envirohaz delivers practical and comprehensive training programs, equipping teams with the knowledge to meet health and safety standards while seamlessly integrating safe practices into everyday operations.Consultancy: Whether for small projects or complex undertakings, Envirohaz provides pragmatic, customised advice to suit the unique needs of every business.With a proven track record and nationwide reach, Envirohaz supports businesses in achieving compliance and excellence in hazardous substances management.What we are looking for: A proactive and highly organised Executive Assistant to support the leadership team – two directors and one director in-training. This pivotal role requires someone who thrives in a fast-paced environment and has exceptional attention to detail, strong communication skills, and a passion for delivering results.Our ideal candidate will be a natural problem-solver with a positive attitude and the ability to manage multiple priorities with ease. You will act as a trusted partner to the executive team, ensuring seamless coordination of schedules, meetings, and projects.Key attributes:Organisational Wizard: You excel at managing schedules, arranging meetings, and keeping track of important deadlines, ensuring everything runs smoothly.Strong Communicator: You have excellent written and verbal communication skills, with the ability to craft clear and professional correspondence.Tech-Savvy: Proficient in Microsoft Office 365 and other productivity tools (ideally Xero, Simpro, cloud management) you can streamline processes and improve efficiency.Problem Solver: You're resourceful and able to think on your feet to anticipate needs and resolve challenges before they arise.Discreet and Trustworthy: You understand the importance of confidentiality and handle sensitive information with care.Team Player: You're approachable, collaborative, and always ready to lend a hand where needed.If you're a confident and capable Executive Assistant looking for an opportunity to make a real impact in a dynamic, forward-thinking company, we'd love to hear from you!Key Duties and Responsibilities:Meeting Coordination: Record notes, track action items, and follow up on tasks.Planning and Coordination: Assist directors/managers in planning and prioritising tasks, liaise with clients to ensure effective task management.Administrative Support: Manage documentation, filing, and office organisation.Policy and Procedure Development: Support creation and review of policies to improve operations.Communication: Handle professional correspondence and draft communications.Schedule Management: Organise calendars, appointments, and travel for directors/managers.Project Support: Monitor deadlines, prepare reports, and track progress.Financial Assistance: Prepare budgets, track expenses, and process invoices.Event Planning: Organise meetings, conferences, and events.Stakeholder Engagement: Act as the contact point for stakeholders, fostering strong relationships.Technology Management: Use project management tools and maintain databases.General Business Support: Provide cross-functional support to enhance operations.All qualified candidates will be emailed the Candidate Job Brief and applications are reviewed as they land with interviews likely to be scheduled before the official closing date.How do your skills match this job?Your application will include the following questions:How many years' experience do you have as an executive assistant?Which of the following Microsoft Office products are you experienced with?Do you have experience using Xero?Which of the following statements best describes your right to work in New Zealand?Have you worked in a role which requires a sound understanding of OH&S/WHS?How many years' experience do you have as a personal assistant?Do you have experience in administration?To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.
#J-18808-Ljbffr