Executive Assistant

PA, EA & Secretarial (Administration & Office Support)Full timeThe RoleThis role sits within a dynamic and successful team and they are seeking a key individual to coordinate and manage multiple tasks. As an Executive Assistant, your contributions will be highly valued, placing you at the core of the team to ensure efficient processes and workflows for optimal outcomes. We seek someone who is exceptionally organised, proactive, and takes initiative to think ahead and be able to anticipate upcoming tasks. You will become the essential link between all parties, effectively managing and maintaining information, data, and documentation to support the team's objectives. Your clear and effective communication skills will be crucial in fostering seamless collaboration and achieving success together.Key Responsibilities:Preparing agreements and relevant contract documentationBooking and assisting in managing property photoshoots (training provided)Maintain, edit and create bookings for website listingsCreating and maintaining flyer leaflets and bookletsAdhoc tasks working with and supporting the marketing teamPrepare all documentation for the closing of sale campaignsPrepare material for presentation slides, order of sales and booking of venueDatabase managementOngoing client liaison and communicationsSales support functions; prepare sales sheets, reports, updates on different platformsIntermediate level use; CRM – Surga, Indesign, Jotforms, Microsoft Office SuiteBenefitsThis exceptional position presents a unique chance for a dedicated individual to make a substantial impact. If you're passionate about driving meaningful change, we invite you to join our dynamic team. As a valued member, you'll enjoy a competitive salary, car parking, and a collaborative workspace that fosters inclusivity and growth.The successful candidate will match the values of this highly reputable firm – integrity, loyalty, professionalism, respect and fun. Click on the link below to send your CV or call Jill @ The Staffroom (07) 572-1100 for a confidential chat. Only NZ residents will be considered.
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