Join a welcoming team of professionals with a diverse range of projects on the go.
Full time – 32-35 hours per week; flexible hours, working in our Rotorua office.
About DCA Architects of Transformation:
DCA Architects of Transformation is an established, award-winning NZIA practice with a team of 26 in our three offices. Our on-going growth across commercial, civic, education and residential sectors means there is opportunity for talented professionals to join our team.
Skills required:
At least 5 years' experience in financial management and administration.
High level of computer literacy. You will be required to learn and implement new business software.
Competent in the following software:
Xero
BlueRock WorkflowMax
Payroll software (Smartly)
Microsoft Office Suite including Outlook, Word, Excel and Office 365
A good understanding of accounting principles and taxation.
Previous experience and good knowledge in employment and HR regulations.
Ability to maintain confidentiality.
Ability to meet deadlines and handle multiple tasks.
High attention to detail and accuracy.
Good communication skills.
Strong organisational skills.
Knowledge of HR, employment and Health and Safety regulations.
Desired skill:
Experience in HR, Health and Safety, employment contracts, accounting, administration and minute taking.
Key responsibilities:
Executive Assistant:
Under general direction, performs advanced and diversified administrative duties for a top-level executive/officer of the Company. Handles confidential matters and performs support functions which require a broad and comprehensive knowledge of Company policy and procedures. Assist in client contract management.
Communicates and/or coordinates executive's instructions with various individuals and/or departments. Furnishes and obtains information from other Company executives or outside representatives. Handles extremely confidential and/or sensitive information of a Company-wide nature with the highest discretion and decorum.
Answers questions and prepares routine/non-routine correspondence in the place of the executive. Obtains and furnishes information on behalf of the executive.
Makes necessary travel arrangements, including ground transportation and hotel accommodations. Prepares travel itineraries for the executive and direct reports. Makes arrangements and coordinates all details for meetings, conferences and special events.
On behalf of the executive, meets with the direct reports to gather any information needed by the executive. Prepares compiled information for the executive's review. May recommend actions to be taken by the executive based on the gathered information.
May manage various administrative projects. Participates in gathering research and generates reports as needed. Notifies project participants on timelines and completion dates.
Prepares and presents reports on special projects. Collects, analyses, and formats the requisite information and data and maintains the database. Review presentation materials to ensure that the executive can effectively deliver the presentation to the intended audience. Distributes information to the staff as required.
Assist MD with recruiting campaigns. Collation of material for performance reviews and team KPI's.
Assist Accounts Administrator:
Reconcile bank accounts and credit card accounts in Xero.
Calculate and process monthly journals.
Compile and prepare end of month reports such as Profit and Loss, various financial analysis reporting for monthly Management meetings.
Enter creditor invoices in Xero and produce monthly payment batch via Xero.
Produce draft client invoices in Xero each month.
Prepare and check draft GST return, file online when approved by Managing Director and Accounts administrator.
Gather required information for accountant at financial year end, generating year-end reports.
Fulfil tax related requirements including employee deductions and FBT.
Set up payments in BNZ for authorisation.
Update financial spreadsheets when required.
Assist in client contract management.
Provide sole cover when required for short period as leave cover.
Assist – Operational & General Office:
Assist in compiling RFP and ROIs when required.
Produce company meeting minutes.
Manage company resources such as room/pod bookings, maintain vehicle records and maintenance.
Organise and manage company vehicle leases.
Assist in gathering quotes, checking pricing for company overhead expenses such as electricity, cleaning, maintenance, consumables.
Order required company stationery and groceries.
Assist Graphic Designer and MD to compile company strategic plan and other documents when required.
Book travel and compile travel itineraries when required.
Assist in organising company functions, supplier presentations and team events.
Organise and pick up weekly team morning teas.
Keep the office organised and tidy and manage company cleaners.
Keep resources filing system tidy.
DCA Advantages
We care about our team and we have a great workplace culture following DCA values. Fun studio with an emphasis on being 'real'. We chat, we laugh, we support each other, dress for the occasion - we are more T-Shirts, jeans and sneakers than suits and ties, however we have been known to scrub up for special occasions. Of course, all this fun is balanced with getting the job done to a high standard.
Flexible work hours. We are a modern studio, so if you need to knock off early to coach your kid's sports team, need a late start to get your hair done, you can fit your life around work commitments. Well-being: We offer $200 annually to every team member to participate in a sporting event of physical nature, like walking, running, biking, swimming etc. We are also sponsors of local events and complimentary entries are distributed outside of the annual allocation.
Annual team T-Shirt. Every year we commission a local designer to create a new T-Shirt design and every team member gets one. If you are passionate about an organisation, lets discuss how we might be able to contribute. KiwiSaver employer contribution of 3% on top of your salary.
Rotorua is a city with huge lifestyle potential. There are dedicated commuter paths for biking, running and walking into work from the suburbs. At worst, you might have a 15 minute drive in peak traffic from most suburbs. We have an abundance of lakes for water sports, the Whakarewarewa Forest is world famous for running and mountain-biking trails. We are within an hour drive of beaches, and a couple of hours from ski-fields.
Get your work/life balance sorted – Apply now!
Applicants must have a valid NZ residency or work permit and must be living in New Zealand at the time of application.
If short-listed, applicants will be contacted for an interview.
Email a cover letter along with your CV to ******
All applications treated in confidence.
For more information visit www.dcaarchitects.co.nz
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