The Department of the Prime Minister and Cabinet
Diary & Invitations CoordinatorMy careerCreate an account and apply for jobs of interestCreate a profile and receive email alerts for jobs that match your profileDiary & Invitations Coordinator - Government House, Wellington Permanent Position Government House is the DPMC business unit that manages the overall running of Government House to ensure effective support of the Governor-General, including planning and organising all official engagements and functions, and ensuring that the Governor-General is well supported in all settings.
The Diary & Invitations Coordinator is the first point of contact, providing liaison and advice to organisations who invite the Governor-General to host or attend events. This role is responsible for managing the Governor-General's diary with a high attention to detail. The administration function of the role is varied and includes organising and making bookings for a busy travel schedule, including flights, cars, accommodation as well as being a team player in the decision-making process, evaluating invitations and providing recommendations to the Governor-General.
While the majority of your time will be focussed on diary and invitations tasking, you will also have an opportunity to support the delivery of events. Some large-scale events will see you involved along with the entire Programme Team, while you will take the lead on selected smaller events.
Ko wai koe | About you We select on capability and welcome a wide range of applications where the candidate can demonstrate experience in the following:
Previous experience in roles such as executive assistant or diary secretaryExcellent ability to exercise judgement and manage multiple tasks efficiently and effectively juggling competing prioritiesDemonstrated relationship management skills and an ability to work with people who hold very senior offices including direct contact with the Governor-GeneralExperience in booking staff travel, cars, flights and accommodationExcellent attention to detail with the ability to deliver in a timely mannerExcellent computer literacy, particularly in Mobile X and Microsoft Office suiteGood communication skills - both written and verbalHigh standards of personal presentationPlease see below for a copy of the job description.
Ta matou e tuku | What we offer Salary range $67,682 - $75,202 p/a including KiwiSaver contribution.
A supportive small team environment.
We pride ourselves on the quality of our staff and understand the importance of fostering a working environment where excellence is recognised and where staff are encouraged to develop their own talents and potential. We welcome diversity, in all its forms, in fact we believe it is a strength.
All DPMC roles are flexible by default and a positive work life balance is encouraged.
Me pehea te tono | How to apply If you would like to be considered for this role, please apply online.
Applications close at 5pm, Sunday 21 st April 2024.
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